PRINCIPAL RESPONSIBILITIES:Promotes and supports the mission and values of the UFA.Reviews timecards for accuracy and proper approvals. Prints Telestaff reports for back-up timecards. Uses knowledge of FLSA requirements, codes time sheets to provide for correct payment of overtime, straight overtime, FLSA required overtime, and acting-in pay. Calculates individual average overtime rates, special assignment overtime rates, and tracks leave taken and comp time accruals or usage.Tracks timecard approval issues, such as missing employee and/or supervisor approvals as well as missing timecards. Also checks for obvious entry errors, such as too many hours in a shift and missing or incomplete shifts. Follows up with staffing and or with the employee to resolve data discrepancies as workload allows. Summarizes issues and forwards report to CFO to initiate disciplinary action.Codes time sheets for UKG software system; verifies time sheets; compares time sheets with scheduling software; resolves discrepancies with other Division Chiefs.Updates employee records to include W4, address and insurance changes. Processes retirement election changes. Imports files for various earnings and deductions.Reviews and processes employee direct deposit requests; research direct deposit problems and works with financial institutions to correct problems.Coordinates with Division Chiefs to ensure leave is not overused. Receives documentation approving leave adjustments for staff.Coordinates with the Chief Legal Officer in processing legal documents including garnishments, wage levies, and other court ordered requirements; creates transmittals for payments to garnishing agencies; creates invoices and checks and ensures that payment is made to child support and garnishing agencies.Processes voluntary employee payroll deductions for outside agencies; creates transmittals for payments to outside agencies; creates invoices and checks and ensures that payment is made to outside agencies.Works closely with current workers compensation provider and employees to ensure proper payment and benefits are received; calculates supplemental salary to workers compensation by using sick leave hours; charges sick leave; ensures claimant has information regarding their payment and what sick leave has been used as a supplement. Coordinates with the employee involved, answering their questions and concerns regarding workers compensation issues.Reviews and confirms written requests to adjust employee records regarding sick leave and vacation accruals.Coordinates with Human Resources to ensure that employee payroll action forms are created (in a timely fashion) to accurately reflect salary adjustments and calculates retroactive pay for payroll actions that have been delayed.Maintains spreadsheets to track and update merit increases due each pay period.Calculates final pay out checks for retiring/terminating employees. Ensures that payroll deductions for final checks are correct.Ensures compliance with numerous policies regarding accrual, retention and conversion of sick and vacation leave hours. Monitors "day-worker" vacation hours for the two-year adjustment period per policy. Calculates and processes vacation conversion for transfers between semimonthly and platoon employees. At year end, manually calculates sick leave conversion hours for eligible employees and use or lose hours for affected employees and deducts correct amounts from accruals. Calculates sick leave cap conversion.Updates wage & benefit information in the UKG system. Reconciles actual leave taken (shown on the Telestaff system) with leave recorded on timecards.Runs and distributes payroll reports to various departmentsProvides support to Human Resources and the Staffing office.Processes employee verification forms.Completes UKG access mai
ntenance and updates.Maintains timecards and payroll updates.Performs other duties f a similar nature or level.