Office Coordinator

DetailsOpen Date 02/05/2024Requisition Number PRN37498BJob Title Coordinator, Office SupportWorking Title Office CoordinatorJob Grade DFLSA Code NonexemptPatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryMonday – Friday, 8:00 – 4:30VP Area PresidentDepartment 00460 - University Student ApartmentsLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $15.19 - $26.73 DOEClose Date 05/05/2024Open Until Filled NoJob SummarySunnyside Apartments (family and graduate housing) is looking for an Office Coordinator to join our Main Office team. This position will support visitors, residents, and administrative staff in a variety of office responsibilities.As the first point of contact for our organization, this position plays a crucial role in creating a positive and welcoming atmosphere for all visitors and residents. The ideal candidate will possess excellent interpersonal and customer service skills and a solid understanding of office policies and procedures.This job is for you if you enjoy helping others, learning new things, and communicating clearly in person, over the phone and via email. Join us in creating an exceptional housing experience for families and graduate students at the University of Utah.ResponsibilitiesOversee the front desk, including, but not limited to:Greet and answer questions from all walk-in, telephone, department email boxes, and chat program traffic. Follow-up with questions and concerns.Open and close Main Office – locking and unlocking doors in a timely manner.Oversee office bulletin boards and approve fliers.Prepare all aspects of the move in packets and coordinate move-in orientations for new residents.Process Intent to Vacate forms including creation of work orders and inspections.Audit new applications and resident data, contacting residents and applications for missing information.Provide various clerical duties using Microsoft Office Suite and Apartment Management Software (Yardi).Assist Eligibility Coordinator in the preparation and execution of resident eligibility program.Coordinate meetings and appointments for Sunnyside Director and manage Director calendar.Manage Resident Life p-cards & tracking sheets.Provide back-up for cashier and assignment coordinator, when needed.Interview, hire, train, and supervise student workers for future package rooms.Assist Director with projects, as needed.Assist the Main Office, including, but not limited to:Purchase and management of office and break room supplies.Create signs and banners for events, office, and parking lot closures.Coordinate print and copy jobs for the department.Oversee check-out calendar and maintenance of department vehicle and golf cart.Responsible for office equipment repair tickets and coordinating general office maintenance.Serve on department and university committees, as assigned.Additional duties as assigned.This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.Minimum QualificationsBachelor’s degree or equivalency (2 years related work experience may be substituted for 1 year of education) in a related area and a strong commitment to providing excellent customer service and effective communication skills required. Strong coordination and organizational skills required to prioritize conflicting deadlines. Ability to work independently, analyze, and make decisions to provide support to internal and external customers.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.PreferencesType Benefited StaffSpecial Instructions SummaryAdditional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.