At Extra Space Storage, what matters to you, matters to us! Join a company that cares about you.It is an exciting time to be at Extra Space. We have been featured on multiple "Best Places to Work" awards, including Forbes and Glassdoor. We’re an S&P 500 company that hasn’t stopped growing since our founding in 1977. Today we are leading the self-storage industry in more ways than one, but in order to maintain this lead, we need exceptionally motivated, capable, and driven people like you. Self-storage is our product, helping people is our passion. Come grow with the largest self-storage company in the world and find out why so many of our employees recommend us as a great place to work.The Facilities Specialist provides administrative program support to the facility operations and services team while working closely with department leadership, facilities project managers, construction managers and facilities service managers to support all construction and facilities department activities. The Specialist will support cyclical facility maintenance programs and annual planning initiatives to enhance processes and improve outcomes and deliverables from the facilities and construction department. Under the supervision of their manager, the specialist will provide administrative program support to the department as directed including administration of tracking and reporting systems, contract administration, vendor management, file maintenance and program compliance. Assignments may include vendor management, issuing purchase orders, database management, daily office operations and scheduling, maintenance and coordination of budgeting and accounting systems, maintaining office records, and providing general support services to ensure programs meet department objectives.Primary Responsibilities
Manage cyclical program activities and planning including database management, vendor management, contract administration, purchase orders, regulatory compliance, issue escalation, reporting and communication.
Generate actionable data and reporting which may require compiling data from various sources, contacting other companies or agencies, organizing details, meetings, and events, researching data and information requirements, and preparing preliminary analysis and timely reports.
Operate a variety of computer applications including word processing, spreadsheet, and database programs to produce a variety of documents including reports, charts, proposals, and spreadsheets with varying levels of complexity and output requirements.
Exercises a high degree of confidentiality, judgment, and discretion including the ability to use tact, diplomacy, and professionalism to effectively handle a broad range of high-level sensitive information, including interpersonal situations with diverse personalities, and to respond appropriately to conflicts and problemson a consistent and continuing basis.
Provide back-up supportto the facility coordinatorto include invoice coding and audit compliance as needed.
Perform as required special projects or assignmentsas assigned by their manager.
Job Specifications
Maintainsasset level data and historical records and programreference retrieval by enhancingexisting systems and developing filing and retrieval systems as needed.
Leverages technology to verifyasset and property files contain appropriate accurate and actionable records to verify compliance of contracted cyclical maintenance.
Prepares memorandums and documents outlining and explaining administrative procedures and policies and monitors compliance.
Creates and distribute key monthly performance reports and assistsdepartmentleadership with periodic reporting functions.
Assists in the creation, consolidation and closeout of annual budgets as needed including executive summary reports.
Creates and maintains database and spreadsheet files as needed to track progress against departmentgoals and compliance.
Must be able to handle multiple projects in a fast-paced, changing environment
Education and Experience
High School diploma or GED equivalent; some college experience preferred.
Minimum 2-3 years’ experience providing similar coordination activities,administrative or business management support functions.
Demonstrated track record of providingeffective administrative support in an executive office environment with the ability to maintaina high degree of confidentiality, judgment, and discretion.
Knowledge of a wide variety of automated office systems, machines, and equipment.
Thorough knowledge of and strong skills in various computer applications including MS Word, Excel, PowerPoint, and database program capabilities to figure out best approach for assigned projects.
Ability to type 50-60 wpm.
We pride ourselves on hiring top talent and provide the following benefits and more:
Well defined career paths
Great work/life balance
Medical, dental, and vision benefits
Health Savings Account (HSA) or Flexible Spending (FSA)
Company paid Life, AD&D, and Short- & Long-Term Disability
401K with company match after 90 days of service
Holiday pay and paid time off
Extensive wellness program and various employee discount programs
Personal health advocate
On-site fitness center
Free soda, coffee, and snacks all day every day and much, much more!
If you are a current Extra Space employee, please apply through the "Find Internal Career Openings" in Workday.We are an equal opportunity employer and value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.Extra Space Storage is the second largest operator of self-storage facilities in the U.S. Since we were founded in 1977, we’ve taken the storage industry by storm. In 2015 alone we added 1.6 Billion dollars in new acquisitions to our already large property portfolio.The cornerstone of Extra Space Storage is successful partnerships with our stakeholders, partners, investors and customers. Our goals are driven by an impassioned, dedicated workforce that thrives in the innovation driven corporate environment. We are the best, at getting better!Our Team Makes Us EXTRAordinaryKnowledge is power and experience is valuable. This is why we strive to attract the best candidates for every position at Extra Space Storage. Every position is valuable to our success from our executive management team, corporate employees, on-site managers and call center team.Offering a Career Path Paved with Innovation and SatisfactionAttracting the best candidates in any field requires a commitment to job satisfaction. At Extra Space Storage, job satisfaction is high, this is why we have one of the best retention rates in the business. We know that our success depends on our team loving their jobs!An Extra Space employee is number one valued and knows they are invaluable to the team, customer and company. Second they are passionate enjoying a challenging and rewarding career path armed with the tools they need to succeed. Add a fun work culture and spectacular offices makes Extra Space a pretty amazing place to work.