DescriptionDuties & Responsibilities:
Keep safety first in all tasks while utilizing TRACK.
Responsible for supervising receptionist and switchboard scheduling, ensuring appropriate coverage during business hours.
Responsible for mailroom processes.
Organize and approve invoices and monitor department expenses.
Manage communication channels and respond to correspondence appropriately on behalf of the executives.
Prepare and distribute internal and external documents, including reports, memos, and letters.
Make travel arrangements for executives.
Handle confidential documents ensuring they remain secure.
Plan and coordinate events and conferences as required.
Provide general administrative support, including taking phone calls, handling inquiries, and managing the office calendar.
Perform other duties as assigned by the Executive team.
Maintain contact lists.
Order office supplies and interact with suppliers.
Post office visits.
Coordinate meetings, events and conferences on behalf of the Executive Team.
Required Qualifications:
High school diploma or GED
3+ years of customer service or administrative experience
Excellent organizational and time-management skills.
Integrity and confidentiality
Ability to work independently
Strong communication and interpersonal skills to work collaboratively with team members and stakeholders.
Proficient in Microsoft Office Suite and other office management software.
Hours 8AM to 5PM. May require work after normal business hours.
Preferred Qualifications:
Degree in business administration or relative field
Equal Opportunity Employer/Protected Veterans/Individuals with DisabilitiesThe contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information. 41 CFR 60-1.35(c)