Events & Student Experience Coordinator, Executive MBA

DetailsOpen Date 01/08/2024Requisition Number PRN37364BJob Title Graduate Student Coord IIWorking Title Events & Student Experience Coordinator, Executive MBAJob Grade EFLSA Code ProfessionalPatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryMonday – Friday, with alternating Saturdays required to support student class das, and occasional evenings for events.This job is considered “essential.” Therefore, it is required that the employee be on campus, in person.VP Area Academic AffairsDepartment 00033 - Executive EducationLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range 46,000 to 58,000Close Date 02/29/2024Open Until Filled NoJob SummaryThe University of Utah, David Eccles School of Business, is seeking a dynamic and enthusiastic Events and sSudent Experience Coordinator for its Executive MBA ( EMBA ) program. This position plays a pivotal role in providing exceptional student services support and contributing to the success of recruiting and admissions initiatives. The ideal candidate will be passionate about events, hospitality, and delivering premier customer service to EMBA students, ensuring a world-class experience throughout their academic journey.This job is considered “essential.” Therefore, it is required that the employee be on campus, in person.Responsibilities

Coordinate EMBA Class Days:

Interact with EMBA students and support faculty with academic needs.

Manage logistics for class days, including catering, IT and equipment, course materials, and addressing student needs.

Demonstrate high autonomy and problem-solving in a fast-paced environment.

Event Planning and Implementation:

Plan, organize, and execute student and alumni events, such as social hours, orientation, graduation, guest speakers, and alumni events.

Maintain accurate and detailed event records to enhance future planning and execution.

Collaborate with the Manager on evaluation for events, new programs, and other assigned projects.

Student Support:

Serve as a resource for EMBA students, addressing questions and advising on program components.

Foster positive relationships with students, providing guidance on issues associated with the program.

Budget Management:

Responsible for budget tracking, reconciling bills, and billing to the appropriate account.

Ensure financial efficiency in event planning and student support initiatives.

Communication and Collaboration:

Demonstrate excellent oral, written, and telephone communication skills.

Collaborate with internal and external stakeholders, working closely with working professionals and executives.

Recruiting & Admissions:

Assist with recruiting and admissions. This includes significant interpersonal communication to discuss program details with prospective students over the phone, via email, and in person.

This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to the job.Work Environment and Level of Frequency typically requiredNearly Continuously: Office environment.Physical Requirements and Level of Frequency that may be requiredNearly Continuously: Sitting, hearing, listening, talking.Often: Repetitive hand motion (such as typing), walking.Seldom: Bending, reaching overhead, lifting – up to 25 pounds.Minimum QualificationsBachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).2 years’ of related experience.Demonstrated human relations and effective communication skillsApplicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.PreferencesCandidates will be screened based on preferences:

Strong customer service, interpersonal, and relationship-building skills.

Ability to problem-solve in a fast-paced environment with a results-oriented and achievement-driven mindset.

Independent work capability, especially in arranging and conducting onsite information meetings and influencer visits.

Strong organizational skills, prioritization ability, and proficiency in Microsoft Office (Word, Excel, Access, PowerPoint).

Willingness to work some weekends, as required.

Type Benefited StaffSpecial Instructions SummaryAdditional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.