DetailsOpen Date 10/18/2024Requisition Number PRN40120BJob Title Human Resources SpecialistWorking Title Employee Relations SpecialistJob Grade FFLSA Code AdministrativePatient Sensitive Job Code? NoStandard Hours per Week 40Full Time or Part Time? Full TimeShift DayWork Schedule SummaryVP Area PresidentDepartment 00410 - Human ResourcesLocation CampusCity Salt Lake City, UTType of Recruitment External PostingPay Rate Range $47,600 to $60,900Close Date 01/17/2025Job SummaryThe University of Utah Human Resource Management ( UHRM ) Human Resources Specialist will engage in the development, planning, and implementation of employee relations policies and procedures. Investigate, resolve, or escalate complex workplace issues to ensure resolution, consistency, fairness and legal compliance. Advise, train, and consult employees on policies, performance management, corrective action, and issue resolution. Perform various employee relations duties, including employee counseling, equal employment opportunity, disability services, and/or labor relations. Coordinate grievance resolution, investigate allegations of unlawful discrimination, and draft position statements and other responses as necessary.This position may be filled as either an Employee Relations Specialist I or II dependent on the hired applicants qualifications: Employee Relations Specialist IRequires basic skill set and proficiency. Conducts work assignments as directed. Closely supervised with little latitude for independent judgment. Employee Relations Specialist II Requires moderate skill set and proficiency in discipline. Conducts work assignments of increasing complexity, under moderate supervision with some latitude for independent judgment.This position will be a hybrid position working both remotely and in office. An employee hired into this role will be responsible for providing space, telephone, printing, networking and/or internet capabilities at the telecommute location and agree to the terms of the University of Utah Telecommuting Agreement while working remotely.Responsibilities
Interprets and applies University and internal policies to issues in a specific Human Resource function.
Provides advice and consultation to University administrators and staff regarding policies and procedures.
Prepares reports and documentation regarding area activities.
Analyzes data in order to evaluate effectiveness of procedures and processes.
Recommends modifications regarding existing practices to management, and develops, coordinates and implements changes as needed.
Ensures compliance with federal, state and university laws and regulations regarding Human Resource activities.
Provides assistance in the attainment of departmental objectives by performing special projects and studies at the request of management.
Represents the University with government and community agencies.
Functions as a resource for University staff and administration to address Human Resource questions and problems.
Makes recommendations regarding actions in the areas of specialization.
Minimum QualificationsEmployee Relations Specialist ITypically requires a bachelor’s (or equivalency) with up to 2 years of directly related work experience or a master’s (or equivalency) degree. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience).Employee Relations Specialist IITypically requires a bachelor’s (or equivalency) + 4 years or a master’s (or equivalency) + 2 years of directly related work experience. Assumes work equivalency (1 year of higher education can be substituted for 1 year of directly related work experience).Preferences
Proven experience exercising strong communication and interpersonal skills to communicate effectively with all levels of staff, both verbally and in writing.
Strong organizational skills and ability to multi-task with demanding time frames.
Must possess ability to work rapidly and accurately with pressure of competing deadlines and frequent interruptions in a fast-paced, constantly changing environment.
Skill in managing sensitive and confidential information.
Attention to detail and accuracy.
Ability to establish priorities, work independently, and proceed with objectives.
Strong knowledge of employment laws.
Type Benefited StaffSpecial Instructions SummaryPriority Review Date: 11/11/2024University of Utah offers a comprehensive benefits package including:
Excellenthealth, dental, and wellness coverageat affordable rates
14.2% retirement contributionsthat vest immediately
Generouspaid leave time
11 paid Holidaysper year
50% tuition reductionfor employee after completing probationary period, and spouse, and dependent children after three years
Flex spending accounts
Free transiton most UTA services
Employee discounts on a variety of products and services including cell phones & plans, entertainment, health and fitness, restaurants, retail, and travel
Professional development opportunities
A wellness program to promote health and quality of life
Additional benefits information is available atwww.hr.utah.edu/benefitsFor more information regarding how our salary and benefit offerings impact the overall compensation here at the University of Utah, please see our Total Compensation Calculator:https://www.hr.utah.edu/comp/totalcomp.php For the majority of employees, the University contributes an amount equal to 14.2% of pay to a 401(a) Retirement Plan. If you previously worked for the University and were enrolled in a Utah Retirement Systems ( URS ) retirement plan, Utah law requires that you be re-enrolled in the same URS plan upon rehire. If you were enrolled in a URS plan with another employer and wish to be enrolled during your University employment, you must complete the Irrevocable Election (online at https://benefits.utah.edu/retirement-plan-election/ ) before your first paycheck. Only employees who are residents of the United States and those holding H-1B Visas are eligible for retirement benefits.Additional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.