DetailsOpen Date 08/19/2024Requisition Number PRN15153NJob Title Data Entry SpecialistWorking Title Document Imaging Data Entry SpecialistJob Grade BFLSA Code NonexemptPatient Sensitive Job Code? NoType Non Benefited Staff / StudentTemporary? NoStandard Hours per Week 19Full Time or Part Time? Part TimeShift DayWork Schedule Summary
19 hours weekly; there may be opportunities for more hours on rare occasions and depending on business needs)
There can be flexibility with the hours depending on workload; however, morning hours would be preferred (8am to 12pm).
It may be necessary to adjust hours on days the Office’s Data Coordinator is out-of-office. This job is 100% remote.
Out of state remote employment is not allowed, candidates must be living in the state of Utah to be considered.Is this a work study job? NoVP Area Academic AffairsDepartment 00295 - Office of AdmissionsLocation Anywhere UtahCity OtherType of Recruitment External PostingPay Rate Range $14.00 - $15.00 DOEClose DateJob SummaryThe Office of Admissions is seeking a Data Entry Specialist for our Document Imaging team to prepare, verify, and enter data into computerized information systems.Responsibilities
Performs detailed data entry tasks, including entering contact information of prospective students, processing transcripts submitted from high schools and universities, and adding standardized test scores to current student records.
Enters information into computerized information systems.
Reviews input against source documents (transcripts) for accuracy and edits as needed.
Maintains document master files for backup and verification.
May be required to run queries and reports.
Will be required to research new applicants in search match system to determine if a new ID number needs to be assigned.
The Data Entry Specialist follows department and University policies along with State and Federal laws associated with the Office of Admissions.
Research and respond to email inquiries sent to the Document Imaging inbox.
Upload documents to computerized information system.
Incumbents in this position work under close supervision, perform repetitive tasks and will be required to perform under strict deadlines.
Minimum QualificationsTwo years data entry experience or equivalency (one year of education can be substituted for two years of related work experience).Proficiency in the use of data entry equipment and demonstrated human relation and effective communication skills are also required. The hiring department may require a minimum typing ability.Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.PreferencesDepartment Specific Preferences:
Proficiency with Microsoft Office Suite and ability to learn new software systems
Excellent customer service skills
Strong speaking/phone skills
Strong problem-solving skills
Ability to relay complex information to students, parents, and other campus partners
Strong professional writing ability
Ability to adapt to updated policies and processes
High attention to detail and ability to proo and verify data
Other Preferences
Preference will be given to applicants previously employed by the University of Utah Office of Admissions/Operations
Preference will be given to applicants with experience with Hyland OnBase, Slate, and/or PeopleSoft programs.
Commitment of 19 hours per week
Ability to work at least three hours at a time
Foreign language desired but not necessary
Three years of general office experience, one of which in an academic setting; and demonstrated human relations and effective communication skills required. College coursework in a related area is preferred.
Professional appearance and demeanor
Special Instructions SummaryThis is a fully remote position. In order to perform the job responsibilities remotely, reliable internet connection and a personal computer with web cam are required. Staff are responsible for providing their own laptop or desktop and internet connection while working from home – compensation for these services are not provided. On-boarding and new employee training will be conducted virtually via Zoom and Microsoft Teams.Out of state remote employment is not allowed, candidates must be living in the state of Utah to be considered.Additional InformationThe University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.This position may require the successful completion of a criminal background check and/or drug screen.The University of Utah values candidates who have experience working in settings with students and patients from all backgrounds and possess a strong commitment to improving access to higher education and quality healthcare for historically underrepresented students and patients.All qualified individuals are strongly encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action ( OEO /AA). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at: https://www.utah.edu/nondiscrimination/Online reports may be submitted at oeo.utah.eduhttps://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.