Position Title:Legal SecretaryJob Posting Closing Date:07/17Provo City is looking for a part-time Legal Secretary to provide highly skilled clerical and legal office support work to the Provo City legal department.This position involves working with the City attorneys to prepare documents, manage schedules, and maintain a working office environment among other responsibilities. Civic-minded individuals qualified to perform these duties and interested in supporting the legal services provided by the City are strongly encouraged to apply.Job Details What is the compensation?$23.66 - $32.61 per hour (depending on experience)Part-time Provo City employees are eligible to contribute to individual retirement savings plans through the City (401k, 457, Roth IRA, and/or Traditional IRA) and receive the following great benefits: a) free admission to the Provo Recreation Center, Peaks Ice Arena Public Skating, and Provo Shooting Sports Park; b) a free Provo City Library Card; c) a 25% discount on Provo Recreation Center memberships (direct family only); and d) discounts from various local and national vendors.What are the main duties?
Compose, transcribe, and type a variety of legal documents, including ordinances, resolutions, summons, subpoenas, search warrants, legal pleadings, continuances, discovery responses, contracts, legal agreements, and other related documents.
Obtain police reports, criminal histories, driving records, and other supporting documents both manually and using computerized systems.
Call witnesses for notice of hearings, trials, continuations, and other legal proceedings.
Maintain office files and ensure case/issue files are stored accordingly and with all current and applicable materials.
Provide information and assistance to police officers, city personnel, court officials, witnesses, outside attorneys, various law enforcement agencies, and the general public.
Take complex dictation from attorneys and transcribe dictation through use of a word processor.
May assist in formulating, preparing, and monitoring division budget and expenditures, requiring bookkeeping and general routine accounting work.
Assist other staff members as needed and perform other duties as needed.
What are the minimum requirements?
Provo City will honor a n equivalent combination of education and/or experience (substituting each 1 year of post-secondary education/training for 6 months of experience).
High School Diploma or equivalent (GED).
Two years of legal secretary experience.
A valid, lawful Driver License is required.
What are the physical and environmental factors?This position requires sitting at a desk for long periods while maintain concentrated attention to details, walking, standing, stooping, occasionally lifting, carrying, pushing, pulling, or otherwise moving objects weighing up to 20lbs., and using tools or equipment requiring a high degree of dexterity. This work is performed inside with little or no occupational hazards present. Occasional exposure to high-stress situations, including contact with the public in confrontational or uncomfortable circumstances.What is the selection process?This position is open until July 18, 2024. Applications will be reviewed in the order they are received. Applicants must meet the minimum requirements listed above to be eligible for consideration. If selected for hire, candidate will be required to successfully pass a drug screen and criminal background check. Non-disclosure may result in dismissal. Applicants with unsatisfactory drug screen results will be ineligible for appointment or application to any Provo City position for a minimum period of six (6) months.Why Provo City?Provo City has a vision for continued prosperity based on citizen priorities. To deliver on those priorities, the Administration developed a brand promise to establish the high standards of our community identifies as the Provo Pillars: Welcoming, Safe and Sound, Economically Vibrant, and Forward Looking, together we are building a strong foundation for a community that is honored both nationally and locally. Provo is consistently recognized nationally for its outstanding quality of life, well-being, and as a beautiful place to live. It has been ranked as the #1 Best Performing City (For a Third Consecutive Year!) in 2023 by the Milken Institute.Visit provo.org to learn more!Full Time/Part Time: Part timePosition Type: RegularScheduled Hours: 22It is the policy of Provo City to select, develop, and promote employees based on their ability and job performance. It has been, and shall continue to be, the policy of the City to provide Equal Employment Opportunity to all people in all aspects of employer/employee relations without regard to race; color; religion; sex; pregnancy, childbirth, or pregnancy-related condition; age; national origin; disability; sexual orientation; or gender identity. This policy affects decisions including, but not limited to, an employee's compensation; benefits; terms and conditions of employment; and opportunities for promotion, training and development, transfer, and other privileges of employment. It has been, and shall continue to be, the City's policy to maintain a working environment free of discrimination and intimidation. It is further the policy of the City to comply in good faith with applicable local, state, and federal statutes concerning Equal Employment Opportunity.Employment with Provo City offers a variety of opportunities to start and grow an exciting career serving your community, including in public safety, utility services, leisure services, administration, and other areas. Opportunities are always available, so apply today to be a part of Provo’s team!