Job Description:This position is accountable for coordinating inventory activities for assigned department, facility, or clinical program. Responsibilities may include: Replenishment, Picking, Staging, Delivery, Put Away, Special Orders & Substitutions, managing PAR levels, Binning, Cycle Counts, Bill Only and Inventory Relief activities. The incumbent is often a direct liaison between a department or clinical program and other Supply Chain Teams. The Coordinator III level is also appropriate for 'Lead' or subject matter experts who take on more complex or demanding responsibilities with little supervision relative to the coordinator II level.Posting Specifics
Entry Rate: $20.96 + depending on experience
Benefits Eligible: No
Shift Details: PRN, no guaranteed hours, variable day shifts between 6:00am - 4:30pm
Department: this position will float to other facilities to support staffing shortages as needed
Training will be 12 weeks with a regular schedule of Monday - Friday, 7:00am - 3:30pm
ScopeThis position may lead the activities of others within their assigned department. The incumbent may serve as a back-up in the absence of the supervisor.Job Essentials
Demonstrates advanced proficiency in inventory control activities and standard operating procedures.
Coordinates with assigned department or clinical program to resolve any supply issues needing resolution (e.g., recalls, alerts, substitutions, missing items). This will include working proactively with assigned buyers and other supply chain teams.
Coordinates with receiving personnel and buyers to reconcile any receiving problem discrepancies. Works directly with outside suppliers to ensure compliance with Intermountain Supplier SOP's.
Works with departments and buyers in the processing of repairs, credits, returns, reprocessing, or exchanges. This involves getting RGA/RMA numbers, collecting information, tracking of product, updating the MDF with current information, and assisting buyers with proper paperwork to manage consignment and other specialized orders.
Assists and supports inventory management functions for assigned department or clinical program to ensure optimal inventory levels in meeting patient care needs; including accountability for replenishment activity in assigned locations using established SCO Standard Operating Procedures (SOP's). Ensures temperature sensitive products are stored properly and delivered according to manufacturer and Intermountain guidelines.
If applicable, manages Consignment or Vendor Managed Inventory and associated processes according to SCO (SOP's).
Understands and utilizes Supply Chain (SOP's) reports and tools correctly.
Coordinates and utilizes the SCIS system to ensure that distribution, inventory, receiving, and departmental files and reports are managed in accordance with Auditing, Accounting, and other regulatory agency requirements.
Ensures assigned clinical program is being maintained and is meeting customers' expectations throughout the procurement process.
Ensures customer satisfaction is being maintained throughout the procurement process by serving as an 'on site' supply chain expert for facility customers.
Minimum Qualifications
Three years of related Materials Management experience and three years of experience working within Intermountain Healthcare or a minimum of six months in the inventory Coordinator II title and have completed all of the requirements for the established career progression program for the next level within the inventory titles.
Experience in a role requiring a working knowledge of healthcare Materials Management Information System (MMIS) or experience with an automated purchasing system.
Demonstrated problem-solving skills, attention to detail, and sound decision making.
Experience in a role requiring a customer service focus.
Experience in a role requiring organization, prioritization of multiple tasks, and meeting deadlines.
Knowledge of word processing, spreadsheet, database, internet and e-mail, and scheduling applications.
Strong verbal, written, and interpersonal communication skills.
Preferred Qualifications
Professional Degree or Certification.
Two years of supply chain experience and an additional two years of purchasing or materials management experience.
Experience in healthcare purchasing.
Physical Requirements:Speaking, hearing / listening, seeing, manual dexterity.Anticipated job posting close date:04/05/2024Location:American Fork Hospital, Orem Community Hospital, Primary Childrens at Lehi, Spanish Fork Hospital, Utah Valley HospitalWork City:ProvoWork State:UtahScheduled Weekly Hours:0The hourly range for this position is listed below. Actual hourly rate dependent upon experience.$20.96 - $30.82We care about your well-being – mind, body, and spirit – which is why we provide our caregivers a generous benefits package that covers a wide range of programs to foster a sustainable culture of wellness that encompasses living healthy, happy, secure, connected, and engaged.Learn more about our comprehensive benefits packages for our Idaho, Nevada, and Utah based caregivers (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/) , and for our Colorado, Montana, and Kansas based caregivers (http://www.sclhealthbenefits.org) ; and our commitment to diversity, equity, and inclusion (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/) .Intermountain Health is an equal opportunity employer. Qualified applicants will receive consideration for employment without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status.Intermountain Health is a Utah-based, not-for-profit system of 33 hospitals (includes "virtual" hospital), a Medical Group with more than 3,800 physicians and advanced practice clinicians at about 385 clinics, a health plans division called Select Health, and other health services. Helping people live the healthiest lives possible, Intermountain is widely recognized as a leader in clinical quality improvement and efficient healthcare delivery.Join our world-class team and embark on a career filled with opportunities, strength, innovation, and fulfillment.To find out more about us, head to our career site here (https://intermountainhealthcare.org/careers/?utmsource=Workday&utmmedium=Redirect&utmcampaign=CareerHomeworkday) .Sign up for job alerts! Click ‘sign in’ at the top right corner, create a candidate account, and when we have opportunities that meet your interests, you will receive an email with the job details.Intermountain Health strives to make the application process accessible to all users. If you would like to contact us regarding the accessibility of our website or need assistance completing the application process, please contact 1-800-843-7820 or email [email protected] . This contact information is for accommodation requests only and cannot be used to inquire about the status of applications.We intentionally work toward an Intermountain Health that reflects our diverse communities and provides culturally competent care, health equity, and a sense of belonging amongst all our caregivers (employees). This is an important part of fulfilling our mission to help people live the healthiest lives possible. The three pillars of our work are talent experience with Intermountain (application, internship, development, etc.), community benefit, and care delivery.Learn more about diversity at Intermountain, here. (https://intermountainhealthcare.org/careers/working-for-intermountain/diversity/)Introduce yourself to our Talent Acquisition team and we will get in touch if there is a role that seems like a good match.Intermountain Health’s PEAK program supports caregivers in the pursuit of their education goals and career aspirations by providing up-front tuition coverage paid directly to the academic institution. The program offers 100+ learning options to choose from, including undergraduate studies, high school diplomas, and professional skills and certificates. Caregivers are eligible to participate in PEAK on day 1 of employment. Learn more. (https://intermountainhealthcare.org/careers/working-for-intermountain/employee-benefits/peak-program/)The primary intent of this job description is to set a fair and equitable rate of pay for this classification. Only those key duties necessary for proper job evaluation and/or labor market analysis have been included. Other duties may be assigned by the supervisor.All positions subject to close without notice.Thanks for your interest in continuing your career with our team!