You may not realize it, but you’ve likely used a product today made possible by the plastics and chemicals manufactured by Chevron Phillips Chemical. From medical supplies and electronics to food packaging and cosmetics, we create the building blocks for more than 70,000 consumer and industrial products.Even as a global company with 5,000 employees, we maintain a “small company feel” and uphold a culture of respect, diversity, and inclusion. Ask any Chevron Phillips Chemical employee what they like best about their job, and universally, the answer is “the people I work with!” We value work-life balance, and love to see our employees thrive both professionally and personally. There has never been a better time to work for Chevron Phillips Chemical. If you’re ready to grow with us and become part of our vision of being the premier Chemical Company, apply today!Purpose/IntroductionChevron Phillips Chemical seeks a highly organized and detailed oriented candidate to serve as an Administrative Assistant in the Legal & Public Affairs department (“L&PA”) located at Chevron Phillips Chemical’s headquarters in The Woodlands, Texas. This position reports to the Assistant General Counsel, EHS&S and Manufacturing. Chevron Phillips Chemical’s L&PA department numbers over 70 professionals, including direct and indirect reporting relationships covering global operations.The Administrative Assistant supports various lawyers across L&PA and numerous subject areas, including environmental, procurement, litigation, and labor and employment. The ideal individual will have the ability to exercise good judgment in a variety of situations by having excellent written and verbal communication skills, along with administrative/organizational skills. The Administrative Assistant must be able to work under pressure at times and handle a wide variety of activities while maintaining a realistic balance among multiple priorities. The candidate must be able to handle confidential and time sensitive matters with discretion.This position is eligible for our hybrid work schedule.Responsibilities
Complete a broad variety of organizational support for L&PA lawyers in an effective and efficient manner; including, but not limited to, developing and preparing presentations and reports, conducting research, and performing other departmental and/or cross-functional assignments as delegated.
Maintain calendars, plans, and schedules for multiple L&PA lawyers and coordinate meetings that require complex scheduling at multiple locations with various stakeholders, including logistics, necessary equipment, catering, etc.
Assist with meeting agendas, format presentation materials, proo documents, and prepare reports.
Manage daily operation of office space, including onboarding of new hires, workspace assignment, ordering necessary supplies, resolving any issues, and ensuring full participation enterprise meetings by team members.
Collate information by transcribing, formatting, inputting, editing, retrieving, copying, and transmitting text, data, and graphics for L&PA lawyer use.
Assist with coordinating training sessions, town hall meetings, team building events and other special events.
Manages domestic and international travel arrangements, including visa requests, and proactively coordinates the pre-planning of trips by arranging appropriate travel accommodations, managing agendas, providing necessary contacts, and other necessary preparations.
Prepares expense reports, reconciles credit card statements, and processes invoices as necessary.
Perform research on various matters including but not limited to new or revised laws, regulations, policies, interpretations, and/or regulatory agency guidance; permits/permit applications, and cases/legal opinions.
Responsibilities (continued)Successful candidate must be team oriented, customer focused, and well organized with excellent time management and task prioritization skills. The individual must have the ability to multi-task in a fast-paced environment, demonstrate exceptional written and verbal communication skills, and professionally interact across all levels of the company and the industry.Required Qualifications
Requires high school diploma or GED equivalent.
Minimum of 5 years related experience supporting a mid-level leader or higher
Minimum of 2 years experience in a legal department or law firm
Proficient in MS Office programs (Outlook, Teams, Word, Excel, Visio, PowerPoint, SharePointe and OneNote) as well as familiarity with other standard industry applications such as Concur.
Exceptional interpersonal skills and the demonstrated ability to build relationships and effectively communicate and collaborate across organizational boundaries at all levels.
Highly organized and detail-oriented, with the ability to manage multiple tasks or projects simultaneously.
Strong ethics and integrity, with a commitment to maintaining confidentiality and professionalism.
Strong analytical and problem-solving skills, with a proactive and solution-oriented mindset.
Preferred Qualifications
Associates degree (or higher)
Administrative Professional Certification such as CAP, EAC or CPAA
Prior administrative experience with legal practice management and billing systems or similar software platforms
Prior research experience, including but not limited to on-line research as well as paper documents.
Chevron Phillips Chemical offers competitive salaries, a comprehensive benefits package and at most locations, alternate work schedules. To learn more about Chevron Phillips Chemical and to be considered for a position, please visit us online today at www.cpchem.com .Paper resumes will not be accepted. All job seekers must go to the web site to be considered for positions. If you are interested in applying for this position and need an accommodation to apply, please contact our Human Resources Service Center at 1-800-446-1422, option 4.Chevron Phillips Chemical Company is an Equal Opportunity / Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, gender identity, sexual orientation, national origin, ancestry, age, disability, veteran status or marital status.To all recruitment agencies: We are not responsible for any fee related to unsolicited resumes from 3rd party staffing and recruiting agencies (whether submitted through this website or sent directly to employees) unless a written agreement is in place between the agency and Chevron Phillips Chemical Company LP (“Company”) and an authorized Company representative makes a written request to the agency to assist with this requisition. Similarly, no fee will be paid for candidates who apply and claim to be represented by an agency. Any unsolicited resumes, CVs, or other candidate information submitted by an agency will become the property of Company, and no fee will be paid in the event such candidate is hired.Travel Requirements: Up to 10%Eligibility for Relocation: NoClosing Date: 06/13/2024