Posting InformationPosting Number2025058Posting/Functional TitleAdministrative Assistant IIIUniversity Pay Plan TitleAdministrative Asst IIILocationSan MarcosDepartmentInternational AffairsRecruitment TypeOpen to AllJob TypeFull-TimeFunding SourcePermanentMonthly Salary$3,333.33Job CategoryNon-ExemptRequired Qualifications: Applicants must specifically address how they meet these required qualifications to meet the requirements of the position.
High School Diploma
2 years experience in a complex administrative support role within a fast-paced environment
Ability to understand, interpret, and explain complex regulations or policies
Experience with budget management such as processing purchase orders, submitting invoices for payment, travel requests, and reconciling accounts via complex expense reports
Ability to multi-task under pressure and complete work within established deadlines
Superb attention to detail and problem-management skills
Demonstrate comfort and proficiency in working with numbers, including calculating costs, travel expenses, and reimbursements accurately and efficiently.
Proficient use of Microsoft Office which includes Outlook, Excel, and Word
Preferred QualificationsJob DescriptionXXXXXXXX Job Duties
Create requisitions, send invoices and POs for payments to vendors.
Monitor timely payments to vendors and update accounting spreadsheets.
Process faculty stipends by entering PCRs and track their approval.
Coordinate travel requests. This includes collecting and reviewing required travel documents, creating, and submitting travel requests based on the program budget, and assisting with the purchase of airfare.
Coordinate and submit complex expense reports in a timely manner, collecting receipts from faculty upon return and organizing their expenses following University travel policies and procedures.
Enter all Education Abroad courses in the University system and monitor course registration.
Oversee and maintain the student application system.
Review and process student applications.
Process application refunds.
Process Texas Guaranteed Tuition Plan – Texas Tomorrow Fund applications.
Assist with the processing of IEFS scholarships via data entry.
Generate and review multiple reports in SAP .
Assist in organizing and delivering information to faculty regarding Education Abroad programs.
Develop training to faculty and other stakeholders regarding internal procedures.
Regularly update knowledge of the university’s travel policies and procedures, and actively seek training opportunities to become proficient in managing travel requests, processing expenses reports, and ensuring compliance with institutional guidelines.
Additional Information to ApplicantsJob Open Date10/08/2024Job Close Date (posting closes at midnight)10/25/2024Open Until FilledNoNormal Work DaysMonday, Tuesday, Wednesday, Thursday, FridayNormal Work Hours Start8:00AMNormal Work Hours End5:00PMPosting NoticesYou will be required to electronically attach a resume, cover letter, and list of references to your application.Legal and Required NoticesTexas State University is an Equal Employment Opportunity/Affirmative Action Employer.Employment with Texas State University is contingent upon the outcome of record checks and verifications including, but not limited to, criminal history, driving records, education records, employment verifications, reference checks, and employment eligibility verifications.Why work @ Texas State? Amazing health insurance: various coverage options starting your first day of employment for full-time employees with Texas State paying 100% of the employee premium and 50% for your dependents! Generous paid time off: vacation, holidays, sick days and many more! Excellent work life balance resources: mother and family-friendly resources in addition to a comprehensive FREE wellness program Great training and development opportunities: choose from a variety of classroom and online course offerings, learning resources, certifications, and employee educational support programs. An inclusive Bobcat community: join our many social networks offered on and off-campus Retirement peace of mind: TRS pension, retirement plans and voluntary saving options with generous employer contributionsBy joining the Texas State Bobcat team, you’ll be a part of one of the most beautiful, diverse, and growing universities in the nation.Quick Linkhttps://jobs.hr.txstate.edu/postings/50008Applicant Document