We are seeking a highly organized and proactive Executive Administrative Assistant to support our executive team in Commercial Real Estate Management. This role is essential in ensuring the smooth operation of daily administrative tasks and providing exceptional support to enhance productivity. The ideal candidate will possess strong communication skills, be proficient in various office software, and a problem-solving mindset. This position would ideally begin in early December.
Duties include:
-Daily executive Email organization and support.
-Daily Asana organization and support.
-Calendar management.
-Document organization, including supporting executive to curate, distribute, or file proposals, agreements, onboarding documents, and anything pertaining to leases/amendments
-Phone support. filtering and prioritizing messages for executive team
-Travel coordination for executive team
-Minor Office Management support such as mail sorting, filing and other similar office administration needs
Skills include:
-3-5 years in an executive assistant role
-strong understanding of MS Office
-detail oriented with exceptional organizational skills
-strong communicator and work ethic
-good teammate
-willing to roll up sleeves
-helpful and supporting role with solving problems as they arise
-service oriented to work through any obstacles
Shop is a Real Estate Group that oversees multiple divisions in the Commercial Real Estate business, this position would be assisting with Real Estate Mangement side. The position requires a background check and at least two references.