Extraordinary commitment runs deep at Zachry. Here, dedicated men and women have the opportunity to work on challenging projects alongside those who value innovation and support team efforts in all our endeavors. We take care of our team members as family, within a culture of service where we do the right thing because it is the right thing to do. Our core values are at the center of every decision we make: Every Person Matters® Together We Can Do Great Things® This Is More Than a Job® Job Summary Zachry Construction Corporation is seeking a Bid Coordinator for our headquarters in San Antonio, Texas. Primary responsibility will include heavy administrative coordination in putting together prequalification packages, bid forms, and competitive sealed proposals to secure construction contracts for heavy highway/civil work. Attention to detail will be critical as well as meeting stringent deadlines. The coordinator provides support to the estimating department during the bidding process for multiple projects at one time. In addition, the coordinator supports the business development department with maintaining, updating, and creating various company materials used in the pursuit of work. Essential Functions
Review and understand the owner/client RFPs, RFQs, Invitations to Bid, and other bid documents to submit bid information correctly.
Preparation of project bid packages, including completing bid forms and coordinating with various support departments to comply with bid requirements.
Produce all materials to organize and submit bids (cover, tabs, and proposal delivery labels).
Maintain employee resumes and project description sheets.
Assist with project specific and general prequalification questionnaires.
Provide general administrative support, organizing, and filing, including confidential and time-sensitive material, maintaining records and data systems.
Manage new vendor registration process.
Assist estimating with sub/supplier bid solicitation during bidding process.
Perform other job duties as assigned.
This is a deadline driven position, and flexibility is required to ensure all work is completed in a timely manner.
Schedule is normal business hours Monday - Friday 8:00 am - 5:00 pm.
This job summary is intended to describe the general nature and level of work performed by individuals assigned to this position.
Required Skills & Experience
Bachelor’s degree in Business Administration, Marketing, Construction Management or a related field.
1-3 years previous experience preferred working in bid coordination and general contractor in a similar capacity.
Experience with preparation of project bid packages, including completing bid forms and coordinating with various support departments to comply with bid requirements.
Intermediate knowledge of Microsoft Office 365 Teams, Excel, Word, PowerPoint and Outlook and Adobe Acrobat Pro DC. Experience with Adobe InDesign is a plus.
Self-starter with strong problem solving skills
Strong work ethic with ability to complete tasks timely
Commitment to maintaining confidentiality & data security
Ability to act and operate independently with minimal daily direction from management to accomplish objectives.
Ability to juggle multiple projects with strict deadlines in a changing environment.
Ability to collaborate with sense of urgency.
Ability to collaborate successfully with various personalities.
Must be detailed oriented and self-motivated to get the job done.
Must be deadline driven to ensure all work is completed in a timely manner.
Benefits and EOE
Zachry offers an industry-leading benefits package for our employees and their families.
Medical, Dental, Vision, and Life insurance
401k, Paid leave, and Bonus Program
Company-paid short-term and long-term disability insurance
Employee assistance program
For additional company information, please visit www.zachrycorp.com
Zachry Construction Corporation performs heavy civil work throughout the United States, and relocation is sometimes required for continuous employment opportunities.
We are an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, sex, sexual orientation, gender identity, religion, national origin, disability, veteran status, or other legally protected status.
Notice to Staffing Agencies
Zachry Federal Construction Corporation and its subsidiaries (Zachry) will not accept unsolicited resumes from any source other than directly from a candidate. Any unsolicited resumes sent to Zachry Federal, including unsolicited resumes sent to a Zachry Federal mailing address or email address, directly to Zachry Federal employees, or to Zachry Federal’s resume database will be considered Zachry Federal property. Zachry Federal will not pay a fee for any placement resulting from the receipt of an unsolicited resume. Zachry Federal will consider any candidate for whom an Agency has submitted an unsolicited resume to have been referred by the Agency free of any charges or fees. Agencies must obtain advance written approval from Zachry’s recruiting function to submit resumes, and then only in conjunction with a valid, fully executed contract for service and in response to a specific job opening. Zachry will not pay a fee to any Agency that does not have such agreement in place. Agency agreements will only be valid if in writing and signed by Zachry’s Human Resources Representative or his/her designee. No other Zachry employee is authorized to bind Zachry to any agreement regarding placement of candidates by Agency.