Position InformationPosting NumberSRGV7577Working TitleSENIOR PAYROLL SPECIALIST (UTRGV EMPLOYEES ONLY)Number of Vacancies1LocationRio Grande ValleyDepartmentFinance & Fiscal ReportingFTE1.0FLSANon-ExemptScope of JobResponsible for performing advanced level payroll and tax compliance processes, reviews, and reporting in accordance with state and federal laws, and institutional policies. To act as a resource and provide guidance to payroll specialists and technicians in the department.Description of Duties
Responsible for reviewing and processing complex payroll data, including payable times, earnings, and deductions for accuracy, and initiates corrective necessary action to ensure compliance with applicable regulations and policies.
Performs tax analysis and calculations to determine employee’s tax withholding responsibility and tax exemption status to ensure proper tax treatment.
Reconciles and submits mandatory payroll reports in compliance with the agency’s reporting guidelines, such as Teacher Retirement System, Texas Workforce Commission, Texas State Comptroller, etc.
Interfaces and validates data from the third-party systems for payroll processing, researches, and resolves data discrepancies.
Collaborates with vendors to fix technical problems or processing errors.
Reconciles payroll tax deposit, tax liability, quarterly and year end balancing reports, assists in validating, processing and issuing IRS tax forms.
Manages wage garnishment processing and administration, including complying with state and federal regulations, applying system updates, reviewing and setting up garnishment orders for the payroll process, corresponding with the employees, and remitting payments to corresponding agencies.
Responds and resolves complex operational inquiries and requests from the University community and regulatory agencies.
Develops root cause analysis and recommends solutions to complex payroll, time entry, tax compliance processing problems, or errors.
Develops and maintains internal controls to ensure proper deductions and distribution of money collected for wage garnishments and other deductions.
Analyzes, processes, and verifies adjustment requests submitted by Human Resources, Leave Administration, and Benefits for payroll processing.
Reconciles and addresses payroll accounting discrepancies or problems.
Participates in selected projects, assists with implementing requirements, changes, and updates to the ERP system.
Evaluates business processes and recommends internal best practices.
Acts as a backup and provides training and guidance to the junior-level payroll staff.
Performs other duties as assigned.
Supervision ReceivedGeneral supervision from assigned supervisor.Supervision GivenDirect supervision of assigned staff.Required Education
Associates Degree in Business Administration or a closely related field, or
60 hours of College credit with 18 hours of classes in Business Administration or a closely related field, or
High School diploma with four (4) years of additional payroll or payroll tax related experience.
Preferred EducationNone.Licenses/CertificationsNone.Required ExperienceFour (4) years of prior experience in payroll, time entry, and non-resident taxation processing, IRS tax reporting, or other work experience related to the duties performed.Applicant must be a current UTRGV Employee to be eligible for this position.Preferred ExperienceExperience obtained in a higher education setting. Experience with integrated business software systems such as PeopleSoft, Banner Student Information.Applicant currently holds a comparable position at UTRGV .EquipmentUse of standard office equipment including Microsoft Office programs.Working ConditionsNeeds to be able to successfully perform all required duties. Office Environment; some travel and weekend work may be required. Exerting up to 10 pounds of force occasionally, and/or a negligible amount of force frequently or constantly to lift, carry, push, pull or otherwise move objects, including the human body. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley.Work is performed primarily in a general office environment and can be performed remote within close proximity to a UTRGV campus. If the work is performed remote high-speed internet and a designated workspace are required.OtherExceptional planning and organizational skills. Strong analytical, problem solving, and communication skills. Ability to exercise judgment and discretion in all matters pertaining to tax and payroll records. Ability to work effectively in team environment.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date05/21/2024Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementIt is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.Special Instructions to ApplicantsDear Applicant, Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following: Date of Birth Social Security Number Gender Ethnicity/Race Please make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. If you have any questions, please do not hesitate to contact us at (956)665-2451 and/or [email protected] InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .Quick Linkhttps://careers.utrgv.edu/postings/42954Posting Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you a current UTRGV employee?
Yes
No
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
Please provide the field of study for your education:
(Open Ended Question)
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Do you meet the minimum requirements for this position?
Yes
No
Applicant DocumentsRequired Documents
Resume
Optional Documents
Cover Letter/Letter of Application
Curriculum Vitae
Unofficial Transcripts
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Additional Document