We are seeking a reliable and detail-oriented Mail Room Assistant to support daily operations at a reputable and long-standing organization. This role plays a vital part in ensuring efficient mail and supply distribution, office support, and facilities maintenance.
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Key Responsibilities:
Receive, sort, and distribute incoming and outgoing mail and overnight packages
Deliver office supplies to designated supply rooms
Verify deliveries against packing slips and invoices
Maintain and operate postage meters and mailing equipment
Distribute cases of copy paper to appropriate locations
Stock office refrigerators and maintain coffee machines
Proxy-approve departmental invoices or obtain manager approval as needed
Assist with department moves and office space reconfigurations
Help with conference room setup and teardown for meetings
Safely destroy confidential documents using a shredding machine
Support basic facility maintenance and upkeep of company pool vehicles
Provide backup coverage for the front reception desk as needed
Perform additional related duties as assigned
Benefits:
Excellent benefits are available
Qualifications:
Valid driver’s license required
Previous mail room or facilities experience preferred
High School Diploma or GED required
Basic computer proficiency
Strong communication and interpersonal skills, with the ability to interact across all levels of the organization
Flexibility to work overtime and travel to nearby field offices as needed
Team-oriented mindset with a willingness to support a variety of office functions
Candidates must pass a background check and drug screening
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