Position InformationPosting NumberSRGV7417Working TitlePROGRAM COORDINATOR (STEWARDSHIP)Number of Vacancies1LocationMcAllen, TexasDepartmentDevelopmentFTE1FLSAExemptScope of JobResponsible for coordinating stewardship and donor relations strategies that promote retention and recognition of donors at all levels. Supports development officers through coordinated stewardship efforts and targeted communications that enhance donor relations.Description of Duties
Responsible for coordinating, developing and using consistent, accurate, and appropriate information-sharing mechanisms for stewarding prospects and donors.
Researches, coordinates, and writes impact reports, which include identifying and creatively explaining fund usage and impact.
Implements and manages day-to-day fulfillment of routine stewardship programs for multiple donor levels, including welcome packages, specialized donor communications, event communication, and follow-up efforts.
Coordinates donor stewardship practices in collaboration with Development and Advancement Services to ensure the delivery of timely and customized letters; identifies and recommends options to further automate and streamline custom letters; seeks feedback from gift officers to support the personalization of all acknowledgment letters.
Proactively supports development directors in the design and execution of annual stewardship plans for major donors and top prospects; coordinates stewardship activities in a timely manner.
Builds and executes recognition programs for annual leadership donors (President’s Circle), planned giving donors, consecutive giving donors, and other donor recognition as needed.
Generate written stories/reports about endowed academic position holders, including awards, research endeavors, and other pertinent announcements to share with the donor.
Strengthen current methods of donor communications, i.e., web pages, direct mail, and text messaging, and formalize the process.
Generates and analyzes reports of donor activity; ensures that tracking and reporting of stewardship activities/data are timely, thorough, and transparent.
Assists with events and functions such as corporate visits, donor campus visits, University events, training, etc.
Drafts correspondence, proposals, and other written materials as necessary and maintains a record of distribution.
Other duties as assigned.
Supervision ReceivedGeneral direction from the assigned supervisor.Supervision GivenSupervises assigned staff.Required EducationBachelor’s degree from an accredited universityPreferred EducationBachelor’s degree in business, marketing, communications, or data analytics from an accredited university.Licenses/CertificationsNone.Required Experience
Three (3) years of experience performing closely related duties, including program planning/coordination or related experience in the appropriate field of the program, or
One (1) year of the required experience with a Master’s degree, or
Five (5) years of the required experience with an Associate Degree or 60 hours of College Credit, or
Seven (7) years of the required experience with a High School Diploma or equivalent.
Preferred Experience
Strong professional writing, editing, research, and analytical skills.
Organized and proactive with close attention to detail.
Strong interpersonal skills, high EQ, superior customer service and communication skills.
Ability to work and communicate effectively with various colleagues and constituents.
Proven success in planning, organizing, and executing projects with multiple internal stakeholders.
Ability to manage multiple projects, priorities, and deadlines. Capability to work independently and collaboratively with moderate supervision.
Must be able to handle confidential information with discretion.
EquipmentAs specified for the particular job.Preferred: Experience with customer relationship management ( CRM ) software.Working ConditionsNeeds to be able to successfully perform all required duties. Normal office or classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.OtherAbility to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills. Independent decision making and problem solving ability. Must demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date03/08/2024Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementIt is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:Date of BirthGenderEthnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.Additional InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .Quick Linkhttps://careers.utrgv.edu/postings/42157Posting Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you a current UTRGV employee?
Yes
No
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
Please provide the field of study for your education:
(Open Ended Question)
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Do you meet the minimum requirements for this position?
Yes
No
Applicant DocumentsRequired Documents
Resume
Optional Documents
Cover Letter/Letter of Application
Curriculum Vitae
Unofficial Transcripts
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Additional Document