We are a small but high volume and very busy Logistics Broker seeking a skilled Office Manager with a proven track record of leadership. The right candidate for this position is someone who is capable of handling the day-to-day operations of a small business including management of ITS A/P and A/R and HR.
Location: Cypress Creek Pkwy and I-45 North
PLEASE DO NOT REPLY IF YOU LIVE MORE THAN 15 MILES AWAY.
MUST HAVE PROVEN leadership EXPERIENCE. If you need constant direction, please do not apply. We are looking for a true leader/manager. Initiative and self-motivation are requirements here as they should be for any job.
Key Responsibilities:
●Work hand-in-hand with the Director of Operations and the Bookkeeping Team.
●Work as the head of the Accounting Department in ensuring day to day accounting work and procedures are being completed. You will manage and assist the Admin Clerk/Invoice Expeditor(s) in their day-to-day activities including processing Carrier Invoices, requesting missing paperwork from Carriers and Factoring companies, responding to payment inquires and rate verification phone calls and emails and pulling POD’s to send to Customers.
●AP– you will process the Carrier Payments weekly and set up all vendor payments.
●You will work directly with the bookkeeping team and Accountant ensuring books are in proper order and assist them as needed.
●New hire onboarding and training of accounting and dispatch department (to include onboarding, training on office procedures & software programs)
●Provide support, for Director of Operations and Dispatch team. (You must be able to research fixes on Google, etc. first and, if issue cannot be resolved, call the appropriate company to address the issues.)
●Human Resources and RECRUITING– THIS WILL BE IMPORTANT and will be ongoing to include recruiting and hiring as needed, processing weekly payroll, time-off requests, disciplinary actions, etc. You will always be in recruiting mode seeking prime candidates for very specific roles.
Requirements:
●You MUST be punctual and responsible. If you have history of missing work more than your allotted time off, please do not reply.
●MUST BE SMART, WILLING TO LEARN, WILLING TO ASK QUESTIONS and a SELF STARTER. If you are someone who sits around waiting for someone to give you something to do, please do not reply. We are looking for someone who wants to help our business grow and there are always things that need to be done.
●You should be outgoing, personable, and communicate well
●You must have excellent communication skills
●Must be detail-oriented with the ability to multi-task and manage priorities
●Must be able to take initiative and demonstrate flexibility when priorities shift
●Must be computer literate (very important)
●Experience in MS Outlook, Word, Excel is a MUST.
●Thorough understanding of office management procedures
●Excellent organizational and time management skills
●Analytical abilities and aptitude in problem-solving
●Excellent written and verbal communication skills –
you will be dealing directly with our Bookkeeping team, Accountant, Attorneys, Customers, etc.
Compensation:
Starting SALARY RANGE $18.00-PER HOUR (time and a half for overtime)
Negotiable DEPENDING ON YEARS OF EXPERIENCE and what you bring to the table.
You will have a 90 Day review at which time your Salary and Bonus structure moving forward will be discussed.
PLEASE DO NOT APPLY IF YOUR REQUIREMENTS ARE ABOVE THIS RANGE!
●Paid Holiday, Vacation and Sick Time and 401-K after 90-day Probationary Period
Hours:
Monday – Friday 9:00 AM - 6:30 PM
Please send Resume along with Employment references for consideration.