Department Assistant - Property Management

POSITION OVERVIEW The Property Management Department Assistant will focus exclusively on supporting the Director of Property Management & assigned Stream Market within property management in various capacities, including vendor contract review, coordination of meetings and events, and assisting with the transition of new properties and new Property Management employees. This role will support a team from a downtown office.  RESPONSIBILITIES Review and approve vendor contracts submitted for execution. Coordinate annual audits of Property Managers for SOC1 compliance.  Organize and coordinate specific property information to be tracked. Assist with onboarding of new properties to be managed by Stream. Assist with coordinating New Hire items. Assist with marketing materials for the Property Management team. Coordination of events and meetings as needed. Administrative support of Director as needed.   Manage, maintain, organize, and be responsible for the vendor contract approval/execution process, ensuring that all contracts are completed accurately. Create Property Manager Audit Schedule. Ensure audits are completed per schedule; Review audit score cards and discuss findings with Director. Maintain the electronic filing system.  Maintain current information on properties under management.  Collect, log and track information on properties necessary to track total square footage managed, team allocations, electricity contracts, deadline trackers, etc. Coordinate meetings, schedules appointments, maintain calendars, and assist with travel itineraries and conference room reservations (including coordination of lunch meetings and site visits with PM teams) Respond to general inquiries and provide information as needed, while maintaining confidentiality in all communication. Follow up with PM teams regarding pending items – Trackers: OPE, Budgets, Utilities, etc. Assist with recognition of work anniversaries and birthdays.  Create and find content for newsletters and bulletins. Ensure the team organizational chart is updated.  Support Director of Property Management with day-to-day responsibilities of the management of two retail centers