Administrative Specialist

ADMINISTRATIVE SPECIALIST Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4599339) Apply  ADMINISTRATIVE SPECIALIST Salary $50,596.00 - $64,411.10 AnnuallyLocation HoustonJob TypeFull TimeJob Number34637DepartmentHouston Public WorksDivisionHW-Wastewater Operations (WWO)Opening Date07/31/2024Closing Date8/15/2024 11:59 PM Central

Description

Benefits

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POSITION OVERVIEWApplications accepted from: All Persons Interested Department : Houston WaterDivision : Wastewater OperationsReporting Location: 4545 Groveway StWorkdays & Hours: M-F, 7a.m. - 4p.m.Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPosition will support the Executive Management Section, providing professional administrative functions and manages multiple special project duties simultaneously as requested by management. Researches, reviews, evaluates, recommends and implements new data, reports, products and other information to stay in compliance. Acts as liaison in multiple areas while maintaining a high level of confidentiality; finance and procurement; coordinate logistics for a high volume of travel. Establishes policies, procedures, guidelines and project schedules. Guide, train and evaluate staff. Provide back-up support to other administrative personnel. Coordinate special projects, including planning, research, track and compile technical data for departmental reporting and presentations. Acts as liaison to other departments, government agencies and private sector. Attending meetings, events and community outreach efforts. Works closely with management to establish procedures, consistency and accuracy of workflow that increase the productivity of our employees and the efficiency of our operations. Responsibilities of this position will include drafting, editing, and revising correspondence, reports, and other documents, checking for accuracy, content, and format. This position will manage an active calendar of appointments and handle logistics of various events and meetings both internally and externally. The person in this position will handle sensitive and confidential information to ensure inquiries are properly addressed and resolved. The ideal candidate will have effective communication, planning, and organization skills, with a commitment to providing excellent customer service, interacting professionally with staff at all levels of the organization, and the ability to multi-task and thrive in a fast-paced environment.ESSENTIAL FUNCTIONS/WORKING CONDITIONSThe position is physically comfortable; the individual has discretion about walking, standing, etc.This is a Department of Public Works Emergency Management position at the Tier III Level.MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts or a related field.EXPERIENCE REQUIREMENTSThree (3) years of administrative experience are required.Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.LICENSE REQUIREMENTSNone PREFERENCES

Proven experience using good judgment and making independent decisions based on limited information and time.

Ability to plan, organize, and prioritize work assignments.

Experience working with people of diverse backgrounds.

Exceptional verbal, written communication, and presentation skills.

Use of appropriate written and verbal language and grammar with minimal errors.

Exceptional attention to detail.

Demonstrated ability to meet multiple demands and customer needs using a variety of methods and best practices while incorporating customer feedback.

Experience and proficiency with Microsoft Office (e.g., Excel, Word, Outlook, and PowerPoint) and Adobe Acrobat.

Ability to work as a contributing team member adhering to our “Five to Thrive” values of Respect, Ownership, Communication, Integrity, and Teamwork.

Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED: NoneHowever, the Department may administer a skill assessment evaluation.SAFETY IMPACT POSITION: NoIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Pay Grade 20APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during posting opening and closing dates shown. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or please call 832.393.6020.If you need special services or accommodations, call 832-393-6020. (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, with specific instructions, should you be selected to advance in our recruitment process.Must be able to pass a criminal background check, obtain and maintain federally mandated security clearances where required.EOE Equal Opportunity EmploymentThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 What is the highest level of education you have obtained?

Less than High School diploma/GED

High School diploma/GED and less than 7 years professional administrative experience

High School diploma/GED and 7 or more years professional administrative experience

Associate's degree and less than 5 years of professional administrative experience

Associate's degree and 5 or more years of professional administrative experience

Bachelor's degree or higher in Business Administration, Human Resources or a closely related field and less than 3 years of professional administrative experience

Bachelor's degree or higher in Business Administration, Human Resources or a closely related field and 3 or more years of professional administrative experience

02

Select the applications which you have three years or more experience using? (Check all that apply)

Word

Excel

PowerPoint

Outlook

None of the above

03

Please indicate the number of years you have worked in a supportive administrative role?

Less than 6 months

1 -2 years

3 -4 years

5 years or more

No experience

04

Do you have a valid Driver's License?

Yes

No

05

How many years of experience do you have interacting with CEOs, Directors and/or other executive level officers?

More than 3 years but less than 5 years

More than 5 years but less than 7 years

06

Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?

Yes

No

07

Are you a current City of Houston employee?

Yes

No

08

How many years of experience do you have working with government agencies and private sector and/or similarly organizations at an executive level?

Less than 3 years

More than 3 years, less than 5 years

More than 5 years, less than 7 years

Required Question