Administrative Coordinator/WWO Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4521415) Apply Administrative Coordinator/WWO Salary $65,825.50 - $77,430.08 AnnuallyLocation Houston, TXJob TypeFull TimeJob Number34218DepartmentHouston Public WorksDivisionHW-Wastewater Operations (WWO)Opening Date05/29/2024Closing Date6/9/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWApplications accepted from: All Persons Interested Section: Wastewater OperationsReporting Location: 2525 S. Sgt Macario Garcia Workdays & Hours: M-F, 7 a.m. - 4 p.m.
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSPerforms varied professional administrative functions associated with organizing the development and implementation of administrative and supervisory activities to strategically align with current proposed organizational structure and processes for day-to-day operational goals. Works closely with management to establish procedures, consistency and accuracy of workflow that increase the productivity of our employees and the efficiency of our operations. The Administrative Coordinator will be responsible for overseeing, centralizing, and leading the overall office management and administrative functions. Responsibilities include, but not limited to:Duties include, but are not limited to the following tasks:
Investigates special problems encountered by employees.
Respond to internal and external inquiries, provide requested information, and/or redirect inquiries to the appropriate individual, service line or department.
Assist with the tracking of area’s vacancies and new positions.
Manage and update branch vacancy reports and policy promotions.
Research, analyze, and review new vendors, equipment, products, and services.
Assists with special projects as assigned by management.
Prepare travel and membership documentation.
WORKING CONDITIONSThe position is physically comfortable; the individual has discretion about walking, standing etcThis is a Houston Public Works position at the Tier III Level. MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field.EXPERIENCE REQUIREMENTSFive years of administrative experience are required.Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.LICENSE REQUIREMENTSNonePREFERENCESPreferences will be given to candidates with experience supporting executive staff. Preferences will also be given to candidates with good communication skills, the ability to work well with team members, and multi-task skills. Strong computer skills in Microsoft Office are also preferred.Preference shall also be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED: NoneHowever, the department may administer a skills assessment test.SAFETY IMPACT POSITION: NoIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.PAY GRADE 24APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6020.If you need special services or accommodations 832-393-6020 (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EEO Equal Opportunity Employment The City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Please select the scenario that describes your level of education.
Less than a GED/High School Diploma
High School Diploma/GED
Associate's degree in Business Administration, Liberal Arts or a closely related field.
Bachelor's degree or higher in Business Administration, Liberal Arts or a closely related field.
02
How many years of professional administrative experience do you have?
Less than 5 years
5 years but less than 6 years
6 years but less than 7
7 years but less than 8
8 years but less than 9 years
9 years or more
03
I have experience in the following areas. (Check all that apply)
In writing high-volume correspondence and/or scopes
Contract Compliance
Reporting
Training Management
Analysis
None of the above
04
This position is an executive level position and requires that you work outside normal hours on special projects, etc., to meet deadlines. Are you willing and able to work hours other than 8 am - 5 pm?
Yes
No
05
Have you completely and truthfully answered question #9 regarding employment gaps? (failing to clarify employment gaps may result in the disqualification or delay of your application).
Yes
No
06
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
07
Are you a current employee in the Houston Public Works Department?
Yes
No
08
How many years of experience do you have working with government agencies and private sectors?
Less than three years
3 - 5 years
5 - 7 years
More than 7 years
09
Describe some of the more advanced administrative functions you have performed professionally.
10
Which of the following Executive Level skills do you possess? (Check all that apply)
Managing calendars
Time management
Managing multiple tasks and projects simultaneously
11
Explain the type of writing/communicating you performed and how often on a daily basis to include dealing with legal, contractors and the public.
Required Question