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Administrative Coordinator- Immunization Compliance Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4593219) Apply Administrative Coordinator- Immunization Compliance Salary $62,946.00 - $78,747.76 AnnuallyLocation 8000 N. StadiumJob TypeFull TimeJob Number34581DepartmentHouston Health DepartmentDivisionPHB - ImmunizationOpening Date07/24/2024Closing Date8/7/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWApplications Accepted From: All Persons InterestedPosting Number: 34581Division: Public Health BranchSection: Immunization BureauWorkdays & Hours: MONDAY – FRIDAY, 8:00 AM – 5:00 PM (weekends and holidays as needed) Subject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONSThe Houston's Health Department is seeking a talented and committed professional to perform varied professional administrative functions associated with organizing the development and implementation of administrative and supervisory activities.CORE JOB DUTIES FOR ADMINISTRATIVE COORDINATOR
Provide support for the Immunization Quality Improvement for Providers (IQIP), Provider Compliance, Day Care and Schools team
Serve as IQIP Coordinator
Review and perform quality assurance audits
Submit reports in a timely manner
Perform VFC compliance visits
Perform IQIP Visits
Perform daycare/school audits and validations
Facilitate daycare staff in-services
Attend all CDC, DSHS meetings regarding IQIP, Compliance, Daycare and schools
Prepares, edits, and revises department/division correspondence; prepares, edits, and revises procedures manuals.
Staff Management and Development
Develop a deep understanding of the immunization program needs
Establish and maintain strong collaborative relationships through frequent two-way communication with internal and external partners.
Assess staffing needs periodically to ensure coverage of key roles; hire qualified staff to fill gaps.
Ensure staff have resources needed to fulfill their responsibilities and achieve competency, including equipment, training, supervision, mentorship, coaching, and access to standard operating procedures (SOP) for important tasks.
Conduct biweekly meetings with the team to enhance their skills and knowledge of their roles and ensure timely accomplishment of deliverables.
Conduct quarterly one-on-ones with the team.
Oversee the day-to-day operations
May guide, train and evaluate staff.
Reporting and Documentation
Ensure activities and deliverables are reported within the designated timeframe.
Review and sign off on completed compliance visits monthly
Provide data for KPI reporting for the IQIP, Compliance, Daycare, School teams monthly
WORKING CONDITIONS The position is physically comfortable; the individual has discretion about walking, standing, etc.MINIMUM REQUIREMENTSMINIMUM EDUCATIONAL REQUIREMENTS Requires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.MINIMUM EXPERIENCE REQUIREMENTSFive (5) years of administrative experience are required.Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.MINIMUM LICENSE REQUIREMENTSNonePREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.
Ability to work non-traditional hours
Excellent written and oral communication skills
Exceptional organizational skills with strong ability to prioritize tasks and duties
Possess critical thinking skills with the ability to multi-task
Great interpersonal skills with the ability to interface and work with internal and external partners
Ability to navigate within and among diverse assignments with competing priorities
Proficiency with Microsoft Office programs and other basic email and web software
GENERAL INFORMATIONSELECTION / SKILLS TESTS REQUIREDDepartment may administer skills assessment testSAFETY IMPACT POSITION YesThis position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATION GRANT FUNDED POSITIONGrants & Special fund positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.Pay Grade: 24APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4888.If you need special services or accommodations, 832-393-4888 (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided.EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancyThe city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Are you a current fulltime City of Houston employee and working at Houston Health Department?
Yes
No
03
What is the highest level of education you have obtained?
High School diploma/GED
Associate's degree
Bachelor's degree or higher
None of the above
04
How many years of professional administrative experience do you have?
Less than 5 years
5 to less than 7 years
7 years to less than 9 years
9 to less than 11 years
11 years or more
No experience
05
Are you willing to travel to multiple locations?
Yes
No
06
Are you willing to work evenings and weekends?
Yes
No
07
How much experience do you have in working with Immunization program operations and performance?
6 months - 1 year
1-2 years
2-4 years
5 years or more
08
How comfortable are you communicating with doctors, nurses, and other professionals?
Not comfortable
Moderately comfortable
Very comfortable
09
Please indicate your level of proficiency in Microsoft Office products (Word, Access, Excel, PowerPoint, Outlook).
BEGINNER: Perform daily word processing tasks in Word, enter correct data, create a database, import data from Excel in Access, format cells, rows, and columns in Excel, create a PowerPoint presentation file with a title slide, bullet points, and place in slide loop mode; creates a new e-mail message, checking e-mail in Outlook
INTERMEDIATE: Basic formatting and creating a variety of templates, mail merges in Word; create a primary key to associate data between multiple tables, create a select query in Access; create, modify, and format charts, use graphic objects to enhance worksheets & charts in Excel; add special effects to the presentation (design and animation) in PowerPoint; reply, forward, print and delete an e-mail message in Outlook
ADVANCED: Manage table data, sort and filter merges in Word, create a split form and report and back up your databases in Access; use the filter and formula functions to manipulate data in Excel; transition presentation slides, link Excel charts to presentation and add voice in PowerPoint; delete e-mails from the Inbox, Sent Items and Deleted Items folders, Add, edit, move and delete appointments on your calendar
EXPERT: Produce a table of contents, footnotes, endnotes, and bookmarks in Word, manage Macro commands and manage database objects in Access, use advanced formula functions (VLOOKUP, IF, IS) to manage macro commands, and group rows in Excel; publish presentation online, embed objects into the presentation in PowerPoint; managing multiple calendars, set rules for incoming mail, create subfolders for mail to be placed in Outlook., I have no experience working with Microsoft Office Products
No Experience
10
Do you have experience with using professional level verbal and written communications?
Yes
No
11
Do you have a valid/current Texas driver's license?
Yes
No
Required Question
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