Administrative Assistant (TDO) Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4456238) Apply Administrative Assistant (TDO) Salary $1,681.59 - $1,916.80 BiweeklyLocation 611 Walker StreetJob TypeFull TimeJob Number33797DepartmentHouston Public WorksDivisionTransportation & Drainage Operations (TDO)Opening Date04/05/2024Closing Date4/19/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWApplications accepted from: All Persons InterestedSection: Stormwater Operations - Engineering & Plan reviewReporting Location: Houston, TXWorkdays & Hours: Monday - Friday 8am- 5pm
Subject to change
DESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS
The Administrative Assistant will be responsible for providing professional administrative support to the Stormwater Operations-Engineering & Plan review department. This position will provide clerical and administrative duties such as coordinating meetings & schedules, prepares meeting notes & briefing when requested, screens telephone calls, relays messages, assists callers as needed, handles supply purchases & assist team with all related administrative duties. The role will also perform other duties as required or assigned by the Supervisor and will require the ability to communicate effectively, both orally and in writing. WORKING CONDITIONSPosition is physically comfortable; the individual has discretion about walking standing, etc. This is a Department of Houston Public Works Management position at the Tier 3 Level. MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or a closely related field. EXPERIENCE REQUIREMENTSOne year of administrative experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTSNone. PREFERENCESPreference will be given to individuals with proficiency using MS Word, PowerPoint and Excel. Good organizational, verbal and written communication skills and the ability to work effectively with all levels of management.Preference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED: NoneHowever, the department may administer a skills assessment test.SAFETY IMPACT POSITION: NoIf yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test.SALARY INFORMATIONFactors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification.PAY GRADE 17APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-6036.If you need special services or accommodations 832-393-6036 (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or general discharge under honorable conditions?
Yes
No
02
What is the highest level of education you have obtained?
Less than High School Diploma/GED
High School Diploma/GED
Associate's Degree
A Bachelor's degree or higher in Business Administration, Liberal Arts or a closely related field
None of the above
03
How many years of experience do you have as a Professional Administrative Assistant?
Less than 1 year of professional administrative experience
1 year but less than 3 years professional administrative experience
3 years but less than 5 years of professional administrative experience
5 years or more
None of the above
04
Which of the following applications are you proficient in:
MS Word
MS Excel
MS PowerPoint
MS Outlook
MS SharePoint
MS Teams MS Teams
Adobe Acrobat Professional
DocuSign
None of the above
05
Please indicate your proficiency level in Microsoft Word & Excel, and Internet Research.
Beginner (ex: create basic documents and/or spreadsheets with limited experience with other functionalities)
Intermediate (ex: insert page breaks, header/footer, and/or generate auto-calculating and basic cell formatting)
Advanced (ex: insert table of contents, generate tables, create mail merge and/or conditional formatting, table formatting, sort/filter cells, cell data validation/consolidation)
No experience
06
How many years of experience do you have in processing local and out-of-town travel?
Less than 1 year
1 year to less than 3 years
3 or more years
No experience
07
Do you have project management experience?
Yes
No
08
Describe your experience with calendar management? If none, please indicate N/A below.
09
Briefly explain how you are able to stay organized with complex schedules.
10
Do you have a valid/current driver's license?
Yes
No
My license is presently restricted, suspended or revoked.
11
Have you completely and truthfully answered agency-wide question #9 in application regarding employment gaps on your application? (failing to clarify employment gaps may result in the disqualification or delay of your application).
Yes
No
Required Question