Administrative Assistant- Restructure Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4415485) Apply Administrative Assistant- Restructure Salary$20.86 - $29.00 HourlyLocation 8000 N. StadiumJob TypeFull TimeJob Number33549DepartmentHouston Health DepartmentOpening Date03/08/2024Closing Date3/15/2024 11:59 PM Central
Description
Benefits
Questions
POSITION OVERVIEWAPPLICATIONS ACCEPTED FROM: ALL PERSON INTERESTEDPN 33549Workdays & Hours: MONDAY – Friday Subject to ChangeDESCRIPTION OF DUTIES
Interprets and implements basic rules, regulations, policies and procedures in day-to-day department operations.
Drafts correspondence, reports and other documents; proofs/edits documents for accuracy, content and format.
Prepares periodic and special reports; compiles information and maintains department reference information.
Investigates problems/potential problems by means of written and verbal communications; prepares findings and recommends solutions.
Organizes inventorying, cataloging, retention and retrieval of department documents.
Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations and office management.
Conducts administrative research and long-range planning studies on special management activities.
Assists with department budget preparation and monitoring.
Represents the department head at staff meetings and some conferences; acts as liaison to designated private agencies and organizations.
Performs other duties as requested.
Assist in the preparation of regularly scheduled reports
Liaise with executive and senior administrative assistants to handle requests and queries from senior managers
Maintaining the office condition and arranging necessary repairs
Assist in onboarding and off boarding of employees
Maintains physical and digital filing systems
Works with sensitive information with discretion to maintain confidentiality and security and ensure compliance with privacy policies and regulations
WORKING CONDITIONS
This position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort in a normal office environment.
MINIMUM REQUIREMENTSMINIMUM EDUCATIONAL REQUIREMENTSRequires a Bachelor's degree in Business Administration, Liberal Arts, or a related field.MINIMUM EXPERIENCE REQUIREMENTSOne year of administrative experience is required.Professional administrative experience may be substituted for the above education requirement on a year-for-year basis.MINIMUM LICENSE REQUIREMENTSNone.PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6.GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIREDApplication review and/or interview. However, the Department may administer a skill assessment evaluation. SAFETY IMPACT POSITION Yes If yes, this position is subject to random drug testing and if a promotional position, candidate must pass an assignment drug test. Pay Grade 17SALARY INFORMATION GRANT FUND Grants & Special funded positions are dependent upon continued available funds. If funding is no longer available, employee may be laid off or transferred. Factors used in determining the salary offered include the candidate's qualifications as well as the pay rates of other employees in this classification. APPLICATION PROCEDURESOnly online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 832-393-4882 . If you need special services or accommodations, call ( 832-393-4882 ). (TTY 7-1-1) If you need login assistance or technical support call 855-524-5627 . Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process. All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy. The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
02
Which best describes your employment with the Houston Health Department
HHD Employee
HHD Agency Temp
CDC Foundation or Workforce Solutions employee working with HHD
None of the above
03
What is the highest level of education you have completed?
Less than a High School Diploma/GED
High School Diploma/GED
Associate Degree
Bachelor's Degree
Masters Degree
04
How many years of professional administrative work experience do you have?
Less than 1 year
Up to 1 year
2 years but less than 3 years
3 years but less than 5 years
5 or more years
None of the above
05
Briefly describe your experience, including length of service, in general office administration. Please be specific about whether it involved patient contact, reception, telephone work, invoice processing, facility scheduling, and/or file/record maintenance.
06
Explain how you prioritize projects and duties with the occasional interruptions from external customers and internal employees. How do you get back on track to meet deadlines.
07
Do you experience preparing and/or processing purchase orders, requisitions, invoices, vouchers, materials receipts, transfer invoices?
Yes
No
08
Please indicate your level of experience doing mail merge
Less than 1 year of experience
At least 1 year of experience
2 but less than 3 years of experience
3 but less than 5 years of experience
5 years or more of experience
No experience
09
How many years of experience of creating header and footer?
Less than one year of experience
At least a year of experience
2-3 years of experience
3-4 years of experience
More than 4 years of experience
No experience
10
How many years of experience do you have using calendar to coordinate schedules?
Less than a year
At least a year
2-3 years of experience
3-4 years of experience
More than 4 years of experience
No experience
11
How many years of experience do you have maintaining/updating records/filing system?
Less than a year
At least a year
2-3 years of experience
3-4 years of experience
More than 4 years of experience
No experience
12
How many years of experience do you have using calendar to schedule meetings for multiple attendees?
Less than a year
At least a year
2-3 years of experience
3-4 years of experience
More than 4 years of experience
No experience
13
Describe your experience working in a collaborative, fast-paced environment with multiple tasks, changing deadlines and frequent interruptions.
14
Are you willing and able to - (Check all that apply)
Work during public health disasters and local emergencies
Participate in after-hours community engagements and/or field visits
Work in vulnerable neighborhoods
Work nontraditional days/hours (i.e., weekends, holidays, or late hours) o Work nontraditional days/hours (i.e., weekends, holidays, or late hours) o Work nontraditional days/hours (i.e., weekends, holidays, or late hours)
None of the above
15
Please indicate all programs in which you are proficient in (Check all that apply):
Microsoft Word
Microsoft Excel
Microsoft Outlook
Microsoft Power Point
Adobe Acrobat Professional
None of the above
16
Are you bi-lingual? Please indicate languages, other than English, in which you are fluent:
Spanish
Arabic
Vietnamese
Chinese
French
Other
None of the above
17
Do you hold a Texas Driver's License?
Yes
No
Required Question