Administrative Assistant Print (https://www.governmentjobs.com/careers/houston/jobs/newprint/4423723) Apply Administrative Assistant Salary$20.26 - $24.75 HourlyLocation Houston, TXJob TypeFull TimeJob Number33605DepartmentHOUSTON POLICE DEPARTMENTOpening Date03/13/2024Closing Date3/19/2024 11:59 PM Central
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POSITION OVERVIEWApplications accepted from: ALL PERSONS INTERESTED Job Classification: ADMINISTRATIVE ASSISTANTPosting Number: PN# 33605Division: OFFICE OF COMMUNITY AFFAIRSReporting Location: 1200 TRAVIS ST. Workdays & Hours: MONDAY – FRIDAY; 8 AM – 4 PMSubject to changeDESCRIPTION OF DUTIES/ESSENTIAL FUNCTIONS:Performs professional administrative functions related to the development and implementation of policies and procedures in the assigned department. RESPONSIBILITIES:
Provides Administrative Support to the Procurement Police Administrator (PPA) and his Staff: Drafts correspondence, reports and other documents as required. Schedules meetings for the section and administers the PPA calendar.
Provides support and backup role for the SAP and Kronos help desk functions for the department.
Compose briefs with proper exhibits and exceptions.
Organizes and updates contract catalogs. Maintains retention records for storage and retrieval of departmental contract and purchase order documents and correspondence.
Assists in the coordination of department staff services, such as personnel, purchasing, storekeeping, public relations, and office management.
Review and process all assigned incoming requests in a timely manner.
Assist with department budget preparation and monitoring.
Respond to written and telephone inquiries, requests, and complaints from the requestors.
All duties and responsibilities may not be included in the above job descriptions.
WORKING CONDITIONS: The position is physically comfortable; the individual has discretion about walking, standing, etc. There are no major sources of discomfort, i.e., essentially normal office environment with acceptable lighting, temperature and air conditions. “Must be able to pass a criminal background check, obtain and maintain federally mandated security clearance where required.”If applicable, the applicant’s past performance evaluations, past and present supervisory recommendations, and/or Internal Affairs complaint history will be reviewed and considered.MINIMUM REQUIREMENTSEDUCATIONAL REQUIREMENTS: Requires a Bachelor’s degree in Business Administration, Liberal Arts, or a related field.EXPERIENCE REQUIREMENTS: No experience is required. Professional administrative experience may be substituted for the above education requirement on a year-for-year basis. LICENSE REQUIREMENTS:None.PREFERENCESPreference shall be given to eligible veteran applicants provided such persons possess the qualifications necessary for competent discharge of the duties involved in the position applied for, such persons are among the most qualified candidates for the position, and all other factors in accordance with Executive Order 1-6. GENERAL INFORMATIONSELECTION/SKILLS TESTS REQUIRED: Department may administer skills assessment test.SAFETY IMPACT POSITION: NOSALARY INFORMATION: Factors used in determining the salary offered include the candidate’s qualifications as well as the pay rates of other employees in this classification.Pay Grade 17 APPLICATION PROCEDURES:Only online applications will be accepted for this City of Houston job and must be received by the Human Resources Department during active posting period. Applications must be submitted online at: www.houstontx.gov. To view your detailed application status, please log-in to your online profile by visiting: http://agency.governmentjobs.com/houston/default.cfm or call 713-308-1228.If you need special services or accommodations, call 713-308-1228. (TTY 7-1-1)If you need login assistance or technical support call 855-524-5627.Due to the high volume of applications received, the Hiring Department will contact you directly, should you be selected to advance in our recruitment process.All new and rehires must pass a pre-employment drug test and are subject to a physical examination and verification of information provided. EOE – Equal Opportunity EmployerThe City of Houston is committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, genetic information, veteran status, gender identity, or pregnancy.The city offers a competitive benefits program, including competitively priced health coverage and a defined contribution pension plan.Benefits include: Medical Dental Vision Wellness Life insurance Long-term disability Retirement pension 457 deferred compensation plan Employee Assistance Program 10 days of vacation each year 11 city holidays, plus one floating holiday Flexible schedules Professional development opportunities Transportation/parking plan Section 125 pretax deductions Dependent Care Reimbursement Plan Healthcare Flexible Spending AccountFor plan details, visit http://www.houstontx.gov/hr/benefits.html01 What is the highest level of education you have obtained?
Less than a High School Diploma/GED
High School Diploma/GED
Associate's Degree
Bachelor's Degree or higher
02
What field of study is your degree in?
Business Administration
Liberal Arts
A related field of study
A non-related field of study
I do not have a degree
03
If selected "related field of study" or "Non-related field of study", please indicate the degree you obtain (see resume is not acceptable, if statement does not apply please insert N/A)
04
How many years of professional administrative experience do you have?
Less than 1 year
1 year but less than 2 years
2 years but less than 3 years
3 years but less than 4 years
4 years but less than 5 years
5 years or more
05
Are you a veteran who served on active duty in the Armed Forces (United States Army, Navy, Air Force, Marine Corps, or Coast Guard) for more than 90 consecutive days and received either an honorable discharge or a general discharge under honorable conditions?
Yes
No
Required Question