Job Title: AR/AP Coordinator
Location: Allied Powder Coating, [Houston, Texas]
Job Summary:
The AR/AP Coordinator at Allied Powder Coating is responsible for managing both accounts payable and accounts receivable functions, ensuring efficient processing of vendor invoices, customer billing, and collections. The role is critical in maintaining strong financial controls, vendor relationships, and effective communication with clients. The ideal candidate is highly organized, detail-oriented, and capable of managing multiple financial processes in a timely and accurate manner.
Key Responsibilities:
Accounts Payable (AP):
o Review, verify, and process vendor invoices for materials and services.
o Prepare and schedule payments, ensuring compliance with company policies.
o Reconcile vendor accounts, investigate discrepancies, and respond to vendor inquiries.
o Maintain up-to-date and accurate records of all AP transactions.
Accounts Receivable (AR):
o Generate and issue accurate customer invoices for services rendered.
o Monitor customer accounts and post payments in a timely manner.
o Proactively follow up on overdue accounts and initiate collections when necessary.
o Reconcile AR balances and manage the collections process.
Collections:
o Contact customers to follow up on past-due invoices and arrange payment plans if needed.
o Escalate any unresolved payment issues to the Finance Controller.
o Maintain a courteous and professional relationship with clients during the collection process.
Financial Reporting:
o Assist in the preparation of monthly financial reports, detailing AR/AP status.
o account reconciliations.
o Provide necessary documentation during internal and external audits.
Other Responsibilities:
o Collaborate with the purchasing department to ensure the accuracy of purchase orders and receipts.
o Identify opportunities for process improvements within the AR/AP functions.
o Assist with other finance-related tasks and special projects as needed.
Qualifications:
Bachelor’s degree in Accounting, Finance, or a related field preferred but not required.
1-3 years of experience in accounts payable, accounts receivable, or similar financial roles.
Proficiency in accounting software (QuickBooks) and Microsoft Office, particularly Excel.
Strong understanding of accounting principles and best practices in financial management.
Excellent attention to detail, organizational skills, and time management abilities.
Competencies:
Ability to work independently and collaboratively in a Office environment.
Strong communication skills, both written and verbal.
Analytical and problem-solving skills, with a focus on accuracy and efficiency.
High level of integrity and discretion when handling financial data.
Benefits:
Competitive salary based on experience.
Paid time off and holidays.