Position InformationPosting NumberSRGV7952Working TitlePROGRAM SPECIALISTNumber of Vacancies1LocationEdinburg, TexasDepartmentSchool of Medicine / Student AffairsFTE1.0FLSANon-ExemptScope of JobTo provide support in the operation and coordination of academic advising program or multiple projects. Responsible for assigned phases of academic advising program or select projects within an area.Description of Duties
Coordinates academic advising program to ensure that implementation and prescribed activities are carried out in accordance with specified objectives.
Supervises assigned day-to-day activities and personnel of the assigned advising program.
Participates in planning and developing methods for program implementation and administration; coordinates program activities.
Performs on-site reviews and reports activities and resolutions of project operating issues with project staff.
May represent department in official functions.
Drafts brochures, letters, agendas, and contracts.
Attends meetings, conferences, and seminars related to the advising program’s mission and goals.
Reviews records and reports of activities to ensure progress is being accomplished toward specified program objective; recommends modifications to methods or procedures as required to redirect activities and ensure that objective is attained.
Supervises and organizes seminars, conferences, and presentations.
Prepares recurring advising program reports for management use or as required for project or program.
May participate in preparing grant proposals to state and federal agencies and private foundations.
May conduct formal training or instruction in a classroom setting.
Interacts with faculty, staff and students to promote the goals and objective of the advising program.
Assists in preparing reports, proposals, manuals, and other documentation as required for the advising program.
Develops and maintains database on research studies, policy issues, etc.
Develops, cultivates, and maintains working relationships with internal/external departments/agencies and other organizations associated with and/or receiving benefit from the advising program.
Performs other duties as assigned.
Supervision ReceivedSpecific supervision from assigned supervisor.Supervision GivenSupervises assigned staff.Required EducationBachelor’s degree in Business Administration, Education, Communications, Public Administration or in a related field from an accredited universityPreferred EducationN/ALicenses/CertificationsNone.Required Experience
One (1) year of general office experience or experience in the business administration, public administration or experience in academic advising programs, or
Three (3) years of the required experience with an Associate Degree or 60 hours of College Credit, or
Five (5) years of the required experience with a High School Diploma or equivalent.
Preferred ExperienceN/AEquipmentAs specified for the particular job.Working ConditionsNeeds to be able to successfully perform all required duties. Normal office, classroom or outside environment. Some travel and weekend work is required. UTRGV is a distributed institution, which requires presence at multiple locations throughout the Rio Grande Valley. Particular project or program may require ability to drive a car for local or distant travel for consultation, training, meetings, or on site demonstrations. Must be able to bend, stoop, reach and lift for retrieving/maintaining files and for setting up multimedia equipment. Must be able to move between buildings, offices and classrooms.OtherMust demonstrate effective project promotion skills, and, the ability to develop and maintain strong working relations with internal and external agencies and entities. Ability to interact in a professional manner with faculty, staff, students and the public. Excellent verbal and written communication skills. Demonstrated interpersonal skills.Physical CapabilitiesN/AEmployment CategoryFull-TimeMinimum SalaryCommensurate with ExperiencePosted SalaryCommensurate with ExperiencePosition Available Date12/16/2024Grant Funded PositionNoIf Yes, Provide Grant Expiration DatePosting Detail InformationEEO StatementIt is the policy of The University of Texas Rio Grande Valley to promote and ensure equal employment opportunities for all individuals without regard to race, color, national origin, sex, age, religion, disability, sexual orientation, gender identity or expression, genetic information or protected veteran status. In accordance with the requirements of Title VII of the Civil Rights Act of 1964, the Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of 1973, and the Americans with Disabilities Act of 1990, as amended, our University is committed to comply with all government requirements and ensures non-discrimination in its education programs and activities, including employment. We encourage women, minorities and differently abled persons to apply for employment positions of interest.Special Instructions to ApplicantsDear Applicant,Human Resources will not be held responsible for redacting any confidential information from the documents you attach with your application. The confidential information includes the following:Date of BirthGenderEthnicity/RacePlease make sure that you omit this information prior to submission. We are advising that Human Resources will be forwarding your application to the department as per your submission. The University of Texas Rio Grande Valley reserves the right to discontinue accepting applications prior to the stated close date of this position, after meeting the posting requirement of three (3) calendar days.If you have any questions, please visit our Careers site at https://careers.utrgv.edu for detailed contact information.Additional InformationUTRGV is a distributed location institution and working location is subject to change based on need.All UTRGV employees are required to have a criminal background check ( CBC ). Incomplete applications will not be considered.Substitutions to the above requirements must have prior approval from the VP of HR & Talent Development .Quick Linkhttps://careers.utrgv.edu/postings/45356Posting Supplemental QuestionsRequired fields are indicated with an asterisk ().
Are you a current UTRGV employee?
Yes
No
Are you now, or previously, employed by The University of Texas System or any of its institutions?
Yes - I currently am employed by the UT System or its institutions
Yes - I have previously been employed by the UT System or its institutions
No - I have never been employed by the UT System or its institutions
Please select your highest level of completed education.
6th grade education
10th grade education
High School Diploma or GED
Associates Degree, Technical, or Trade School Degree/Certification or 60 Hours of College Hours
Bachelors Degree from an accredited university
Masters Degree from an accredited university
Ph. D. or other terminal degree from an accredited university
None of the above
Please provide the field of study for your education:
(Open Ended Question)
Please indicate the number of years of work experience you have directly related to the position in which you are applying for:
Less than 1 year
1 year
2 years
3 years
4 years
5 years
6 years
7 years
8 years
9 years
10 years
Over 10 years
Do you meet the minimum requirements for this position?
Yes
No
Applicant DocumentsRequired Documents
Resume
Optional Documents
Cover Letter/Letter of Application
Unofficial Transcripts
Reference Letter 1
Reference Letter 2
Reference Letter 3
Certifications and Licenses
Training Certificates
Other Document
List of 3 References
Unofficial Transcripts 2
Unofficial Transcripts 3
Letter of Interest
Unofficial Graduate Transcripts
Additional Document