TITLE: Office Administrator
JOB TYPE: Full Time. $18-22/hour. Will train.
PURPOSE/SCOPE of POSITION: To provide secretarial and administrative support to the Office
REQUIREMENTS:
Language: Bilingual (English and Spanish)
Education/Training: High School diploma or GED equivalent
Experience/Background/Knowledge: 1-year general secretarial background preferred but not required. Possess a high degree of proficiency with MS Office products including Word & Excel
Skills: Possess a high degree of proficiency with Windows XP, Windows Vista, Office 2007: Word, Excel.
Excellent spelling and grammar; good phone skills; organized; sets priorities; meets deadlines; able to multi-task; carefully proofs own work.
Appearance/Personality: Professional, upbeat, energetic, takes initiative, dependable, takes pride in work
ESSENTIAL DUTIES and RESPONSIBILITIES: (include but not limited to): Provide clerical, secretarial, and administrative support as required. File incoming material such as contracts, lien waivers, purchase orders and any other forms pertaining to job accounts. Answering phones and transferring calls to appropriate staff member, processing incoming and outgoing mail, copying, scanning documents, data entry, occasional errand running, and responsible for ordering and maintaining office supplies. Taking out trash. Assist with monthly reconciliation of bank accounts/credit cards. Helping with new hire applications, setting up new employees in Fareclock, deactivating employees in Fareclock, jobs/projects being deactivated in Fareclock, Fedex shipping labels/preparation as needed, letters of transmittal, website changes, marketing as needed, issue PO’s as needed, scan/attached invoices in Sage for AP, assist with payroll duties on Thursday and Friday including separating checks, cutting time slips and attaching to checks, enveloping checks, confirming where checks will be delivered, and ensuring check sign-out is ready and checks are signed out before they leave the office.
Other: Other duties as required