Receptionist

Description We are in the insurance industry, located in Dallas, Texas, and currently have an opening for a Receptionist. This role is pivotal in providing a welcoming and professional environment for our clients and team. The Receptionist will be responsible for managing the front desk, handling customer inquiries, and ensuring efficient office operations. This opportunity offers short term contract employment.Responsibilities: Answer incoming calls, route them to the appropriate party, and manage inbound email correspondence. Welcome and assist visitors, providing them with necessary information and directing them to the correct locations. Maintain a professional and tidy reception area, while also managing the opening and closing of the area daily. Handle incoming and outgoing mail, including overnight mail, ensuring timely distribution and dispatch. Utilize Microsoft Excel, Microsoft Outlook, and Microsoft Word to perform data entry tasks and organize files. Coordinate multiple activities simultaneously, demonstrating flexibility and the ability to make decisive decisions under pressure. Schedule appointments and carry out other receptionist duties as required. Undertake special assignments as requested, demonstrating strong analytical skills and attention to detail. Requirements Proficiency in Microsoft Excel, Microsoft Outlook, and Microsoft Word is required for this role. Demonstrated ability to manage an answering multi-line phone system. Strong customer service skills and experience in a customer-facing role. Data entry skills are necessary, with an emphasis on accuracy and speed. Email correspondence proficiency, including drafting, replying, and forwarding professional emails. Strong interpersonal skills, ability to communicate effectively with all levels of staff and visitors. Organizational skills, particularly in file management and office systems. Experience in scheduling appointments and managing calendars. Familiarity with receptionist duties, including greeting visitors and managing inbound calls. Ability to assist visitors, providing information, and directing them to the appropriate person or department. Experience in directing visitors to the appropriate location or person in the office. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .