Property Administrator (Downtown)

The Property Administrator position provides first-class property management services and assist the Property Management team with day-to-day responsibilities of operating a portfolio of industrial properties.  Typical duties include Accounts Receivable & Accounts Payable, office administration, customer service, and enhancing tenant relations.ESSENTIAL FUNCTIONS: Administrative duties.Timely and accurate processing of Accounts Payable and Accounts Receivable.Proficiency with MS Excel. Scheduling and communication with vendors and tenants. RESPONSIBILITIES:Accounts Payable – code invoices and verify proper backup, forward to the Property Manager for approval, and enter into payables system.Accounts Receivable – prepare and send late letters on a monthly basis and follow up with tenants for payment; Prepare and send default letters when necessary, and also prepare paperwork for lock-outs as needed; Refer accounts to Collections as necessary. Prepare deposits, take to bank for deposit and enter into system.Prepare monthly/quarterly reports to be copied, bound and sent out to owners.Answer telephone and screen calls for appropriate personnel; Write up messages and deliver messages to personnel or forward messages to voice mail; Greet guests and notify personnel of incoming visitors; Accept deliveries/packages; Check answering service messages each morning and write-up and deliver as necessary.File paperwork as necessary; Prepare Lease Termination Forms and Write-off forms as necessary; Create Vendor Files;  Prepare Aging Reports on a monthly basis; Maintain Certificates of Insurance for vendors/tenants.Receive work order requests by phone or in person; write up work order, radio engineer, and distribute to engineers/janitorial; Write up Security work orders and give to Security Guards; Maintain office file of reports.Schedule building activity including move-ins / move outs; verify insurance.