Facilities Assistant

Description We are providing an opportunity for a diligent Facilities Assistant based in Dallas, Texas, 75254, United States. This role is centered around supporting all facilities related activities and ensuring the smooth operation of the office. The position is offered on a short-term contract basis and is crucial to our operations, requiring a strong ability to multi-task, prioritize workload, and maintain strong communication skills.Responsibilities: Oversee and maintain the overall readiness of the facilities, including room setups and breakdowns. Serve as a primary point of contact for workplace services in a specific location, resolving issues or directing inquiries to the appropriate resource. Handle daily incoming/outgoing mail and packages using various courier services to ensure delivery deadlines are met. Coordinate space reservation requests utilizing hoteling software for workspaces and conference rooms. Manage large-scale duplicating projects including copying, collating, assembly, scanning, and distribution of internal and external client deliverables. Take charge of the assignment of security access and distribution of security badges; monitor employee status and update security database accordingly. Organize internal meetings and events, including catering orders and setup. Conduct basic maintenance and troubleshooting of standard office equipment such as copiers, printers, A/V, desktop equipment, and kitchen appliances. Act as a point of contact for the landlord or external providers and track location-specific vendor contracts. Adhere to instructions for security, fire, health, and safety and maintain any related documentation/records. Provide front office coverage as required, including answering phone calls and routing accordingly. Requirements Proficiency in using Computerized Maintenance Management Systems (CMMS) Familiarity with general Management Systems Proficient in Microsoft Office Suites, including Excel and Outlook Experience with 'About Time' time management software Ability to manage and organize Conference Rooms Basic understanding of Construction principles Excellent Customer Service and interpersonal skills Experience in Documentation and record-keeping Previous role as a Facilities Coordinator is advantageous Ability to handle Conference Room Setup & Cleanup Strong problem-solving abilities Excellent verbal and written communication skills Ability to work independently and as part of a team Strong organizational and multitasking abilities. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .