Administrative Coordinator

Description We are offering a unique opportunity for an Administrative Coordinator in Dallas, Texas. This role is crucial within our team, providing comprehensive support and coordination to ensure smooth operations within our organization. This position offers a contract/temporary employment opportunity, ideally suited to those with a strong background in administrative tasks, event coordination, and management of complex calendars.Responsibilities: Ensure all guests are professionally greeted and directed to the appropriate source of information. Maintain accurate records, including the Faculty Matrix, budgetary decisions, and event calendars. Assist in the organization and coordination of events. Oversee and manage student workers, fostering open and transparent communication. Regularly communicate office needs and updates to the dean. Support faculty development through assistance with onboarding, training, and coordinating the submission of faculty evaluations and assessments. Draft official notes and minutes for all meetings, committees, and advisory boards for review. Plan and implement logistics of events, including marketing, reservations, invitations, room set up, etc. Proo work done by others to check for correct spelling and grammar and recommend revisions. Open, sort, and distribute incoming correspondence, including faxes and email. Distribute correspondence to appropriate faculty and staff. Prepare responses to correspondence containing routine inquiries. Ensure all directory information and office signage is current. Maintain a current set of templates for marketing and presentation purposes. Ensuring all marketing materials are current and up to date.Requirements Proficiency in Microsoft Office Suites including Microsoft Excel, Microsoft Outlook, and Microsoft Word Experience with Management System and About Time software Strong skills in Correspondence and Customer Service Ability to perform Data Entry tasks with high attention to detail Proficient in assisting and directing visitors in a professional manner Expertise in Calendar Management and Filing tasks Experience in Event Coordination Strong organizational skills and ability to multitask Excellent verbal and written communication skills Proven ability to work in a fast-paced, team-oriented environment Demonstrated ability to handle confidential information Proven problem-solving skills and ability to handle pressure High level of discretion and judgement. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https:///www.roberthalf.com/us/en/terms) .