Administrative Assistant

Description We are offering a contract to hire employment opportunity for an Administrative Assistant in Dallas, Texas. Working in the multifamily industry, this role will require a strong understanding of property operations and compliance. The Administrative Assistant will be tasked with a range of duties from income verification to preparing paperwork, with the ultimate goal of maintaining the smooth operation of our business.Responsibilities: Greet visitors and handle telephone traffic in a professional manner Utilize OneSite Affordable Database software for processing rental payments and other tasks Maintain a waiting list of applicants and determine their eligibility Collaborate with third parties to verify all sources of income and assets Prepare and complete income certifications and forward them to the Compliance Department for review Monitor resident renewals and re-certifications on a monthly basis and schedule recertification appointments with residents Assist residents in completing recertification paperwork in a timely and accurate manner Review previous year files during recertification preparation to ensure compliance Prepare and maintain a list of all delinquent rents and follow up with site staff to resolve issues Assist the Property Manager in the preparation of daily and monthly reports, resident communications, move-out inspections, and market surveys. Requirements Proficiency in Microsoft Office Suite, including Word, Excel, Outlook, and PowerPoint Ability to handle inbound and outbound calls with professionalism and excellent customer service Strong data entry skills with an eye for accuracy and attention to detail Experience in managing and scheduling appointments efficiently Excellent written and verbal communication skills for email correspondence Ability to provide high-quality customer service, resolving queries and issues effectively Ability to multitask and manage time effectively in a fast-paced environment Strong organizational skills with the ability to prioritize tasks effectively Demonstrated ability to maintain confidentiality and handle sensitive information Proven track record of reliability and responsibility. Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more.All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information.© 2024 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .