Architectural Tile & Stone is a locally owned and operated slab import, tile distributor and slab fabrication/installation company. We have been in business for 25 years. We offer benefits including health insurance (we pay approximately 70%) Dental you may elect to join at your cost (it's a small amount), 401K with matching, sick and holiday pay, and accrued vacation.
we are open to a full time or part time employee. note: part time won't have the same benefits
We are looking for an Accounting Assistant, back up to Purchasing, Assistant to Business Functions
these are the highlights and may include other small tasks as the need arises
Accounts Payable:
-Coding Invoices, Data Entry, Check Preparation.
- Checking vendor statements for unpaid invoices
-Following up on past due invoices
-Reconciling PO receipts to book in to AP
-Help resolve vendor billing issues
-Working closely with purchasing to book stone containers PO receipts correctly and booking the container invoice into AP.
-Assisting with preparation of credit applications to send to new vendors.
-Assisting with the 1099 process at year end.
Accounts Receivable:
-Preparing the daily deposit
-Posting customer AR payments
-Double checking invoicing to see that the order deposits were applied correctly.
-Researching delinquent and problem AR accounts.
-Sending completed Lien waivers back to customers
-Preparing and/or helping prepare recaps of customer accounts
-Assisting with reference checking on customer credit applications.
Filing: keep things updated, maintained, and organized.
Month end tasks and assist with Insurance documents.
Payroll: Calculate time card hours, time sheets, data entry, assist with payroll.
Misc.: Daily close-outs as needed.
Track Consumables- spreadsheets: keep track of what has been ordered, how often, back ordered items.
Track truck maintenance
Assist Purchasing as needed (back up to Purchasing if she’s out):
- Check stock on particular materials that clients are interested in.
-Obtain lot photos of those materials for client approval.
-Gather freight quotes from vendors.
-Enter orders or add/delete lines on orders.
-Receive materials- tile, slabs/containers (into our dedicated software program)
-Receiving payment and/or show credits as needed.
-Invoice materials as they arrive.
-Assist in notifying clients that their orders have arrived.
-Order replacement tiles if they come in damaged.
-Assist with returns as needed.
-Assist in answering phones and related clerical work.
-Match payables and coordinate with our accountant.
-Print inventory/Hold/Sold slab tags for warehouse and sales team to use.
Requirements:
-High School degree
-Formal training either in technical school, years of experience, or college.
-English speaking
-Legal to work in the US
Please email your resume to the link provided in this ad. We look forward to hearing from you