Administrative Assistant

Summary:

We seek an experienced Administrative Assistant with clear, effective written and verbal communication skills who can support Co-Directors, staff and interns in an innovative organizational culture. Proficiency in Microsoft Office, (MS Word, Excel, and Powerpoint) and social media tools such as LinkedIn, Instagram, X (formerly known asTwitter) is needed. Proficiency in Adobe Creative Suite (Photoshop, Illustrator, InDesign, Flash Acrobat) is desirable. Knowledge of green building, architectural design and sustainable development concepts and practices preferred.

Responsibilities:

This individual will support Co-Directors and staff

Handle information requests and prepare correspondence

Oversee, review incoming communications (e.g., email, letters, telephone); direct inquiries to appropriate staff person

Assist with outgoing communications, in coordination with Co-Directors and staff as appropriate

Manage contact databases and communications

Assist with website maintenance ensuring information is updated on a regular basis

Create and maintain calendars: organization, individual projects, events, meetings, travel

Ensure office is well maintained with cleaning/maintenance responsibilities as needed

Archive magazines and papers

Track office supplies and order as needed

Assist with Intern Program, including communications, orientation, coordination of expressions of interest

Coordinate requests for visits, special issues and events

Assist with support of Board of Directors

Assist with open houses, event planning, logistics and coordination for internal and public events, including event scheduling, speaker and refreshment coordination, and registration; possible representation at public events

Work with other staff to provide input, gather data, analyze information, and make recommendations regarding office administration

Assist with travel arrangements

Other duties as assigned.

The successful candidate will:

Have recent, relevant and successful experience in an administrative support role, with preference for experience with a non-profit organization

Enjoy working with people, with positive rapport with staff, volunteers, local, national and international visitors

Proficient in Microsoft Office including MS Word, Excel, Powerpoint; and social media tools such as Facebook, Twitter

Have clear, effective written and verbal communication skills

Enjoy a diverse, innovative, organizational culture supported by highly motivated staff, interns and volunteers

Skills Preferred:

Proficient in Adobe Creative Suite (Photoshop, Illustrator, InDesign, Flash, Acrobat), Adobe Contribute and Drupal/Wordpress

Have knowledge of green building, architectural design and sustainable development concepts and practices

Hours:

20 hours per week, exempt. Weekly schedule, including days of week, to be agreed upon. This is an in-office position. Potential to expand into more hours or full-time. The office operates on a 9am – 5pm schedule.

Start Date: March 1, 2023 (possibly earlier)

To Apply:

Please provide a letter of interest addressing experience and skills, resume, and three references relevant to this job and reflecting experience within the last three years.

Compensation: $20 / hour; paid time off, holidays to be provided after three months of employment

CMPBS is an equal opportunity employer and values diversity.