Office Services Specialist

Requisition ID: 274752

Relocation Authorized: None

Telework Type: Full-Time Office/Project

Work Location: Oak Ridge, TN

Since 1898, we have helped customers complete more than 25,000 projects in 160 countries on all seven continents that have created jobs, grown economies, improved the resiliency of the world's infrastructure, increased access to energy, resources, and vital services, and made the world a safer, cleaner place.Differentiated by the quality of our people and our relentless drive to deliver the most successful outcomes, we align our capabilities to our customers’ objectives to create a lasting positive impact. We serve the Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals, and the Manufacturing and Technology markets. Our services span from initial planning and investment, through start-up and operations.Core to Bechtel is our values ethics, safety, quality, people, culture, relationships, innovation and sustainability, and our covenants integrity, respect, collaboration, trust, and delivery. They are what we believe, what customers can expect, and how we deliver.Project OverviewBechtel National, Inc. (BNI), Bechtel’s government services business, is one of the top providers to departments and agencies of the U.S. and British governments. Its successes include many large, first-of-a-kind projects in government site management, environmental restoration, defense, space, energy, and national and homeland security. This position will provide support to the Uranium Processing Facility (UPF) located at the Y-12 National Security Complex in Oak Ridge, Tennessee.UPF will be a first-of-its-kind complex for enriched uranium operations in support of Y-12 missions. UPF is one of the Department of Energy’s largest investments in Tennessee since the Manhattan Project and one of the National Nuclear Security Administration’s largest construction projects. When complete, UPF will: replace a 70-year-old facility with modern buildings, reduce operational costs and energy consumption, improve worker safety, and provide enriched uranium capabilities well into the future.The UPF project works a 4/10s schedule and may be changed to support project needs. Start times are flexible but the standard work week is: Monday Thursday 7:00 am to 4:30 pm. The work location includes onsite construction facilities as well as offsite office facilities, position can be assigned to any work location and can be changed to support project need.Eligibility for this position requires US citizenship; successful candidate must provide proof of US citizenship in order to obtain badge access to the site. Candidate must complete security questionnaire and successfully clear site access requirements check. All employees are subject and agree to random drug and alcohol testing as a condition of employment. Must be able to obtain a security clearance, as applicable.Position SummaryThis position has accountability to the Office Services Manager and performs the daily office services functions, such as space allocation and planning, office moves, facility operations, building modifications, building access and security controls, key control, telecommunications, mail and shipping, government fleet vehicles, office supplies, furniture and equipment coordination of building maintenance, conference rooms and miscellaneous services. Position requires complex coordination of activities between Bechtel, Y-12, CNS, building landlords, contractors, project management and project personnel.Responsibilities

Coordinates with building owners/property managers to ensure safe operation, maintenance and repair of building infrastructure and systems.

Performs periodic walk downs to identify and correct deficiencies.

Plans, organizes and sequences move information essential to executing moves.

Utilizes electronic facilities request system to review and process requests, coordinates activities with requestor and follows through to completion.

Prepares, or provides input, to work planning.

Escorts building owners and subcontractors as needed.

Maintains project roster through usage of project software.

Maintains office floorplans through usage of Microsoft Visio.

Coordinates facility security requirements compliance with CNS Security.

Coordinates with property management to disposition damaged/broken and excess items.

Trains others in the use of software applications used for document management activities.

May handle highly sensitive, business proprietary information.

Must be able to work effectively in an extremely high-paced, high-energy environment.

Must be flexible and willing to adjust to changing priorities.

Strives to support Bechtel’s “zero-accident” philosophy through personal safe behavior/work practices and by being aware of surroundings and activities that may be potential safety hazards. Takes steps to correct or minimize hazards.

Ability to work overtime on short notice, as required.

Performs other O&AS work assignments as requested by managers.

Qualifications and SkillsBasic Qualifications

High school diploma or equivalent and five years of related experience.

Must be a US citizen.

Must be able to complete and pass a pre-employment drug screen and background check which includes verification of employment and education.

Must be able to obtain security badge for access to work location.

Minimum Qualification

Effective interpersonal skills with a positive, customer service-oriented attitude.

Excellent oral and written communication skills; must be able to effectively communicate with project team members at all levels of the organization.

Must be proactive, possess strong organizational skills, use individual initiative, follow assignments through to completion, be attentive to detail, produce quality products, and adhere to tight deadlines.

Ability to handle routine items independently.

Ability to stand and/or walk for long periods of time.

Ability to push, pull or lift up 50 lbs, including bulky items. Ensuring that appropriate mechanical equipment, or an additional team member, is utilized for items weighing above 50 lbs.

Must possess beginning to intermediate proficiency in Microsoft 2010 suite of products (Word, Excel and Outlook). A skills test will be administered to test proficiency.

Ability to work overtime and be available to respond to emergency events 24/7.

Ability to operate government vehicle in performance of tasks, including possessing a current valid driver’s license.

Preferred Qualifications

Possess a working knowledge of Visio

#LI-TN1Shaping tomorrow togetherBechtel is one of the most respected global engineering, construction, and project management companies. Together with our customers, we deliver landmark projects that foster long-term progress and economic growth. Since 1898, we’ve completed more than 25,000 extraordinary projects across 160 countries on all seven continents. We operate through five global businesses: Infrastructure; Nuclear, Security & Environmental; Energy; Mining & Metals; and Manufacturing & Technology. Our company and our culture are built on more than a century of leadership and a relentless adherence to our values, the core of which are safety, quality, ethics, and integrity. These values are what we believe, what we expect, what we deliver, and what we live.www.bechtel.comBechtel is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity and expression, age, national origin, disability, citizenship status (except as authorized by law), protected veteran status, genetic information, and any other characteristic protected by federal, state or local law. Bechtel employees are required to be vaccinated for COVID-19 or show proof of a negative test result prior to accessing Bechtel sites/facilities to the extent required by applicable law or by customer requirements.