Position Overview
KIPP Nashville seeks an experienced and knowledgeable, hands-on Grants Accounting Manager who is responsible for managing the grants process including budgeting, tracking, reporting, and compliance.Key Responsibilities:
Responsibilities of the Grants Manager  include, but are not limited to:ComplianceCompile, review, and monitor documentation to ensure compliance with grant guidelines, primarily reimbursement requests and reports.  Ensure proper allocation and expenditure of all federal and private grants. Monitor and track all KIPP Nashville staff positions and non-personnel expenses/projects funded through grants, generating comprehensive reports for compliance with TDOE, PCSC, and MNPS requirements, comparing budget to actuals. Ensure the retention of grant records as outlined in fiscal policies, which includes saving and maintaining all paperwork related to grants in cloud storage platforms. Review and approve grant-funded expenses for allowability as outlined in the grant agreements (as part of the approval queue in financial systems). Assist with procurement processes as related to grants.Assist with revising standard operating procedures for compliant and effective grants management. Maintain and update grant tracking files, software, etc.
 ReportingCreate budgets and spending plans for approved and allowable grant expenses and assist with forecasting. Amend and submit approved budget revisions as needed to relevant grantors and points of contact. Prepare and submit financial reports to school authorizers/governmental entities as required.
 Reimbursements and AccountingMonitor and track grant expenditures to ensure funds are drawn down regularly and by their liquidation deadlines. Compile and submit documentation for grant reimbursement requests for approved expenses from federal and state grants such as Title I, Title II, IDEA, CSP, and more. Reconcile grants payment received versus amount of reimbursement requests submitted.  Research variances and propose write-off adjustments as necessary. Update the general ledger to accurately reflect expenditures by grant, ensuring financial accuracy and compliance. Manage the recording of AR entries for grant expenditures, ensuring timely and accurate revenue recognition in compliance with financial standards. Assist with grant/financial audits and prepare assigned workpapers, documentation as required.
 Other Financial Accounting and Reporting TasksAssist CFO and Controller with other accounting reports and tasks as needed including Receivables/Cash reporting. Crosstrain/backfill other positions as necessary. 
Department RepresentationCommunicate regularly, promptly, and professionally with external stakeholders such as Metro Nashville Public Schools, the Public Charter School Commission, the Tennessee Department of Education, and the KIPP Foundation. Assist with various KIPP events. Participate in grant-related training and meetings including training staff such as the DOOs.