The Executive Assistant, Professional Services is a supporting member of the Services & Solutions Delivery organization. Your administrative responsibilities require good judgment and discretion. This is not your typical calendar management and travel scheduling EA role; you have to be an effective communicator and skilled at delivering high quality results in a timely manner, in addition to being confident in your abilities to engage at all levels internally and externally.In this position, you will bring your knowledge and expertise of concepts, practices, and procedures related to the role of an Executive Assistant.Your role:
Performing independently and pro-actively, the full range of administrative tasks, such as screen incoming and outgoing mail of the General Manager, calendar management, plan meetings (manage meeting minutes, video/conferences, etc.), travel arrangements and related expenses, calendar management, creating internal & external presentations, create purchase orders and monitor related invoices, etc.
Creating business reports (monthly, quarterly, etc.); and work on different projects as needed. Dealing with sensitive, complex and highly confidential information.
Sharing knowledge; continuous focus on improvements in purpose of tools, processes, and approaches with others; remain knowledgeable of corporate policies. Actively supporting organizational changes, development, and internal projects.
Serve as the point of contact for other team members and internal departments and manage increasingly competing priorities and deadlines, providing outstanding support to our internal partners.
Determining, based upon your own understanding and overall technical knowledge - how best to approach a task/issue and how-to problem-solve and work within a large-complex-matrixed environment, while thinking ahead and taking actions where needed to enable decision-making processes to occur.
You're the right fit if:
You have 7+ years’ experience in an executive assistant role in a dynamic, matrixed environment. Experience supporting multiple leaders is required.
Experience working in a large, global company strongly preferred; ability to deal with different time zones, currencies, work practices and schedules, and cultural differences.
You must be able to successfully perform the following minimum Physical, Cognitive and Environmental job requirements with or without accommodation for this position.
Structured, with meticulous organizational skills, knows how to set priorities under high pressure, ability to prioritize multiple projects and responsibilities with competing deadlines, and strong workload management and problem solving skills.
Proficiency in Microsoft Office 365 (Outlook, Word, PowerPoint, Teams) with a strong technical aptitude to learn new tools.
How we work togetherWe believe that we are better together than apart. For our office-based teams, this means working in-person at least 3 days per week. Onsite roles require full-time presence in the company’s facilities. Field roles are most effectively done outside of the company’s main facilities, generally at the customers’ or suppliers’ locations.This is an office-based role.Philips Transparency DetailsThe pay range for this position is $30.79to $52.79 per hour. The actual base pay offered may vary depending on multiple factors including, job-related knowledge/skills, experience, business needs, geographical location, and internal equity.In addition, other compensation, such as an annual incentive bonus, sales commission or long-term incentives may be offered. Employees are eligible to participate in our comprehensive Philips Total Rewards benefits program, which includes a generous PTO, 401k (up to 7% match), HSA (with company contribution), stock purchase plan, education reimbursement and much more. Details about our benefits can be found here.At Philips, it is not typical for an individual to be hired at or near the top end of the range for their role and compensation decisions are dependent upon the facts and circumstances of each case.Additional InformationUS work authorization is a precondition of employment. The company will not consider candidates who require sponsorship for a work-authorized visa, now or in the future.Company relocation benefits will not be provided for this position. For this position, you must reside in or within the Nashville area.#LI-PH1It is the policy of Philips to provide equal employment and advancement opportunities to all colleagues and applicants for employment without regard to race, color, ethnicity, religion, gender, pregnancy/childbirth, age, national origin, sexual orientation, gender identity or expression, disability or perceived disability, genetic information, citizenship, veteran or military status or a person’s relationship or association with a protected veteran, including spouses and other family members, marital or domestic partner status, or any other category protected by federal, state and/or local laws.As an equal opportunity employer, Philips is committed to a diverse workforce. In order to ensure reasonable accommodation for individuals protected by Section 503 of the Rehabilitation Act of 1973, the Vietnam Veterans' Readjustment Act of 1974, and Title I of the Americans with Disabilities Act of 1990, applicants that require accommodation in the job application process may contact 888-367-7223, option 5, for assistance.Equal Employment and Opportunity Employer/Disabled/Veteran