Assistant, Executive Management I - 516508Job ID:516508Location:KNOXVILLE, TNRegular/Temporary:External - Posting DescriptionAssistant, Executive Management I - 516508 Organization: External Relations Department: Regional Relations East Location: Knoxville, Tennessee Relocation: Relocation benefits are not offered for this position. Posting Open: 04/19/2024 Posting Close: 04/25/2024 at 11:59 pm EST Salary: Competitive Position Purpose This position is responsible for providing a wide range of administrative and general support services. May also serve as the second chair in support of a CEO direct report or higher position. Duties are performed on a largely independent basis. Incumbent helps establish and ensures conformance to the administrative and clerical policies and procedures for the office. Principal Accountabilities
Ensures office administrative policies and procedures are followed and consistent with those established for the organization
Prioritizes the supervisor’s time through screening visitors/phone calls, handling routine assignments for his/her concurrence, and scheduling meetings. Provides supporting material and information for all meetings.
Processes proprietary/confidential matters and maintains confidentiality.
Reviews incoming documents addressed to the supervisor and distributes to staff for handling as appropriate. Tracks and reviews all responses prepared to various individuals and groups both internal and external to TVA.
Makes travel arrangements and requests reimbursement of travel expenses.
Serves as a project manager on a routine and assignment basis for the completion of a variety of sensitive tasks as determined by the supervisor.
Serves as a liaison between the supervisor and his/her direct reports, the Board of Directors, TVA management, and outside contacts. Controls and prioritizes the flow of both internal and external information in the organization using tact, discretion, and discriminating judgment.
Prepares and reviews responses in conformance to TVA’s and the office’s policies and procedures.
May provide direction and/or functional supervision to administrative assistants, secretaries, and support positions in the supervisor’s organization and other TVA offices as appropriate. Provides performance information on staff as necessary.
Serves in emergency operation centers as requested.
Performs other duties as assigned.
Minimum Requirements:
Education-High School Degree or equivalent is required; post high school education is desirable.
Experience– Should have approximately four or more years experience as Administrative Associate or equivalent.
Certification/License, etc.-Certified Professional Secretary certification is desirable.
Knowledge/Skills/Abilities-Must have a professional demeanor; be highly organized; and have a high level of tact, integrity, and flexibility. Ability to multi-task working in a team environment, yet work independently at times with minimal supervision. A general knowledge of TVA’s overall programs, policies, and procedures. Ability to perform non-routine assignments with minimum supervision while using initiative and good judgment. Excellent written and oral communication skills. Thorough knowledge of Microsoft Word, Microsoft Outlook, and applicable PC packages. Internet savvy; experience with databases, scheduling, project management, and web based tools. Familiarity with TVA automated/on-line systems such as payroll, correspondence tracking, and travel. Must be willing to participate in overtime assignments as necessitated by work demands and schedules. Candidate may be required to obtain and maintain a security clearance based on position / access requirements and essential job functions. Equal Employment OpportunityTVA values and embraces diversity. We encourage all individuals to apply regardless of race, color, national origin, ethnicity, gender, sex, abilities/disabilities, sexual orientation, religion, veteran status and age. We strive to be inclusive of all the people we serve across the Valley. TVA is an Equal Opportunity employer and complies with all applicable laws and regulations regarding equal employment opportunities. Any applicant or employee who believes s/he has a discrimination claim (including harassment or retaliation) must contact TVA’s Equal Opportunity Compliance office within 45 calendar days of the event or action s/he believes to constitute discrimination, harassment, or retaliation. Drug-Free WorkplaceAll TVA Non-Nuclear employees are covered by TVA's Federal Drug-Free Workplace Program Plan, in accordance with Executive Order 12564, Public Law 100-71 and the Mandatory Guidelines for Federal Workplace Drug Testing. Information regarding the Drug Free Workplace Program can be found atwww.samhsa.gov/workplace. TVA Non-Nuclear employees in Testing Designated Positions, including those performing safety-sensitive duties are also subject to random drug testing. TVA Nuclear employees are subject to random alcohol and drug tests in accordance with 10 CFR Part 26 as mandated by the Nuclear Regulatory Commission (NRC). How to Claim Vet PreferenceIf you are requesting to be considered as a preference-eligible veteran as outlined in the application process, you must submit your military documents before the posting close date indicated above. Be sure to include all supporting documentation: Form DD214 (member 2 or member 4 copy), a Veterans Disability Rating Letter from the VA (if applicable), and a completed form TVA 3595. If you will not get your DD214 until you are separated or retired, you can request a Statement of Service through your military personnel office. The Statement of Service must list your dates of military service, character of service, expected date of separation and any service-connected disability rating that you have been awarded from your branch of military service. Please submit your military documents each time you apply for a position. How to Submit Documentation:
Upload documents in Step 8 of the application process.
Email documents to[emailprotected]
More information about preference eligibility and a link to form TVA 3595, can be found athttps://www.tva.gov/Careers/Claiming-Veteran-Preference. If you have a question about preference eligibility, please email [emailprotected] .
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