Executive Assistant to Head of Biogen's West Coast Hub

Biogen’s West Coast Hub, based in South San Francisco, is specifically focused on transforming the lives of patients with severe immune-mediated diseases by developing novel targeted therapies with outsized clinical impact, faster. To accomplish this, we are seeking top talent to join us on our journey.About This RoleThe Executive Administrative Assistant will be a dynamic and self-motivated individual able to provide administrative support and coordination to the Head of Biogen’s West Coast Hub (WCH). In addition, the Executive Administrative Assistant will also provide support for other members of the WCH leadership team and participate in the organization of large site level activities with other administrative and operations staff. This position requires a professional demeanor, strong sense of urgency, and the ability to prioritize multiple activities while keeping sensitive material and conversations strictly confidential.  Demonstrated experience in execution and accountability for project coordination and, or management also required. Experience in the biotechnology / pharmaceutical industry required, with a preference for having supported executive or C-suite organizations previously. Onsite presence is required up to 3x per week therefore the chosen candidate must be within commutable distance to our South San Francisco office.What You’ll Do:Build a strong working relationship with the Head of Biogen’s West Coast Hub, their Chief of Staff, and leadership team by organizing efficient communication and following up with deadlines and pertinent information.Provide administrative support, including calendar management (scheduling, prioritizing, resolving conflicts, etc.), coordination of team meetings, expense management, travel, arrangement, event management of internal department events.Proactively handle complex and often ambiguous issues; understands priorities and makes responsible decisions with limited information; accomplishes tasks independently; capable of providing technical guidance to others. May need to coach and provide support to the work of other administrative staff within the function.Build strong working relationships with administrative and operations staff at our WCH by organizing efficient communication and following up with deadlines and pertinent information, offering support to the other admins as needed.Maintain working knowledge of relevant Biogen policies and procedures.Establish rapport with key stakeholders to enable effective management of strategic projects.Assist in preparation of business and operating review materials and other key presentation requirements for internal and external meetings with the Head of Biogen’s WCH and Chief of Staff.Maintain group and/or company document and knowledge repositories, websites, and business systems (e.g., SharePoint, Synapse), as needed. Expedite flow of work items and initiate follow-up when necessary.Large-scale meeting support including logistics coordination (secure room, A/V support, catering etc.), pre-event material preparation, day-of meeting set up, contract/payment processing as needed, management of minutes and other related activities; oversight of coordination process when using resources.Support the other Admins in our local CA office.