Personal assistant and project manager
Must live within 50 miles of Hilton Head Island
Seeking a highly organized and technology adept personal assistant and project manager to help me with day-to-day life tasks and work with a team of caregivers, house manager, and other 3rd parties to coordinate task lists, calendars and projects. Estimated time commitment is an average of 30 to 40 hours per week with compensation of $17 to $20 depending on experience/ fit. Approximately half of the hours can be done remotely.
About me. I have ALS which affects my body but not my mind. I am fully disabled and require 24/7 care and have a team of 4 caregivers who look after me. I live alone in Hilton Head Island with two live-in caregivers.
I still like to stay active with my mind, like working with eye gaze and adaptive technology to communicate and access my environment. I stay busy with the ALS community, managing a team of 5 people, working with consultants on home automation projects and much more.
Prior to my diagnosis of ALS, I worked and lived in NYC for a global consulting firm. I loved biking around the city, traveling around the world, and hanging out with friends. I moved from NYC to Hilton Head in 2019 to be with my family and moved into my own house in May of 2023. I was 38 when I was diagnosed and am 46 now.
About you. A fun and adaptable professional who is:
Highly organized and able to multitask
Responsive and able reply to emails and texts within 24 hours,
Flexible and able to come to my home 2 to 3 times a week for a few hours - the rest of the time can be remote/virtual
Collaborative with communication ensuring the appropriate people are in the loop
Compatible with a diverse group of personalities and able to develop rapport and earn trust of the people on my team
Innovative and creative with problem solving
Adept with basic computer skills and phone apps, especially Google suite products including email and calendars
Experienced with and capable of home or property management
Compassionate and willingness to learn and do caregiving
I’m looking to build a long-term working relationship with an in-person / virtual assistant who understands my needs/style and can help me, my caregivers, house manager, healthcare providers and other third parties stay organized. I am seeking assistance with administrative, home management, and caregiving tasks laid out below.
General
Google suite updates, we use Google docs and sheets to keep track of various tasks
Task management, I will forward you emails with tasks for my caregivers to put in a Google document
Google calendar management, I will forward you emails with appointment information to upload in my calendar
Project management, working with 3rd party consultants (eg, my accountant) on gathering documents and ensuring projects are done timely
Work with my eye gaze technology (Grid 3) to make updates (I can teach you)
Reconcile bank statements with invoices
Product research and shopping
Miscellaneous tasks
Health related
Schedule appointments, follow up with referrals, track down medications, etc
Inventory supplies and ensure refill orders are made timely
Reconcile medical invoices with insurance explanation of benefits (we can train you on this).
Home management
Administration of house maintenance, repairs and renovations
Organize ongoing maintenance of my home, including pest control, trash, HOA, utilities, small household projects, etc
Collaborate with homeowner and live-in caregivers on identifying what projects need completed
Find, vet, hire and collaborate with handymen and contractors to ensure work is completed satisfactorily