OA Assistant

SummaryReports to the OA Manager. Performs a variety of clerical and administrative duties, in compliance with government, corporate, and management directives.Essential FunctionsComplies with all management, corporate, and government directives and standard operating procedures.Models, mentors, and monitors a positive normative culture.Handles routine matters personally and routes non-routine to proper staff for consideration.Maintains the monthly calendar of activities and appointments.Acts as the centralized point of contact for new Job Corps prospects.Assists in proving presentations to local One-Stop, schools, and other agencies serving target population in effort to reach eligible populations.Assist in providing Job Corps Center campus tours.Aids the Outreach/Admission Specialist with initial Job Corps prospect contact as well as maintains contact with prospects, using social media and other innovative communication tools.Schedules prospects to attend information sessions. Assist Outreach/Admissions Specialist with orientation sessions and information sessions to prospects of Job Corps.Conduct pre-arrival calls to prospective students.Assist the Outreach/Admissions Specialist and Center CPP teams with welcome activities for newly arrived students.Provides information packet to interested prospects, parents and community.Conducts pre-90-day focus groups with students; provides this feedback to the Outreach/Admission Manager.Assists the Outreach/Admissions Specialist with retention activities, including communication with students in unauthorized absence (UA) status.Acts as the liaison between contract management and other staff.Maintains the correspondence control log, receives incoming and outgoing mail, and provides follow-up on dates for action items.Performs a variety of clerical and administrative duties; prepares special reports; maintains files, records, and statistical data; makes travel arrangements, etc., as required. Performs secretarial duties, including data entry, dictation, and typing of correspondence and other materials.Maintains appropriate stock of office supplies.Maintains a filing system for all program manuals, directives, DESI procedures, and other program documents.Maintains accountability of staff, properly adheres to safety practices, and performs safety inspections in areas of responsibility. Able to maintain 75% or higher on employee scorecard.