Wagman, Inc. As an Equal Employment Opportunity/Affirmative Action employer, it is the policy and employment practice of the Wagman that there will be no discrimination on the basis of race, color, religion, sex, age, national origin, ancestry, sexual orientation, marital status, veteran status or disability in the recruiting of applicants for employment or in the hiring of employees. Wagman's policy of nondiscrimination applies to all work-related actions; including but not limited to employment, promotion, transfer, discharge, training, or retraining under programs to which the company subscribes; recruitment or recruitment advertising. Reasonable accommodations will be made for qualified disabled persons according to existing state and federal law. Requests by qualified disabled persons for reasonable accommodation are encouraged by the company. All employees are requested to encourage women, persons of minority races and disabled persons to apply for employment with the company. State/Territory: Pennsylvania Employment Type Full Time Salaried Education Requirement: High school graduate or equivalent, bachelor's degree preferred. Experience Requirement: Minimum of 3 years of experience in a similar role, construction environment experience a plus. Special Skills: Microsoft Office, Viewpoint, Procore, Smart Bid, Beck Technology, Adobe/Bluebeam PDF's/DocuSign Travel Requirement: Infrequent DescriptionWe are currently seeking a Preconstruction Coordinatorto join our Wagman Construction, Inc.team. Reporting to the VP of Preconstruction,the Preconstruction Coordinator is responsible for performing a broad range of administrative tasks to support our Preconstruction team.Wagman is a multi-faceted construction firm with operations in heavy civil, general construction and geotechnical construction services. Founded in 1902, Wagman is a fourth generation, family-owned company with offices in Pennsylvania and Virginia.As a full-service general contractor, Wagman Construction facilitates growth and development in senior living, healthcare, higher education, urban, institutional, and industrial markets in central Pennsylvania, Virginia and Maryland.Project Setup / Bid Proposal Stage
Create file job folder on shared drive for new speculative projects and track Precon / Estimating job numbers
Download documents, drawings, and addendums that are issued for each project, saving them by owner or architect to the precon / estimating job folder
Create a new project within the subcontractor invitation to bid system (Smart Bid), including the description of work and selection of trades. Coordinate with the lead estimator.
Upload bidding documents, drawings, and addendums to the subcontractor invitation to bid system (Smart Bid) for distribution to the subcontractor and vendor market. Distribute notices to the subcontractor market.
Review Project Manual / Specifications and work with the lead estimator to select the subcontractor that we will invite to bid via Smart Bid
Track and download addendums and RFI to the Precon / Estimating job folder for each Project. Keep a current set within the job folder based on the latest addendum and RFI
Review division 00 and 01 of Project Manual / Specifications / Owner Contract to fill out the Bid Submission requirement sheet that will be distributed to the team. Coordinate with lead estimator and team to complete the tasks for each bid proposal.
Track diversity requirements for each bid proposal. Review, follow up, and provide updates on diversity contractors that will be providing bid proposals on the project. Coordinate with the lead estimator.
Send a copy of the link of the owner contract and insurance requirements to leadership for review, and work with the Lead Estimator to incorporate clarifications in the proposal response.
Create the enumeration of documents for each project. Ensure the list of drawings and specifications is the most current version through the bid process.
Complete the bid submission documents for each bid, including bid forms, bonds, scope of work, etc. Work with Proposal Coordinator to format a final version prior to submission.
Coordinate with ATF for the property business license for each project.
Obtain all required signatures for bidding documents.
Work with lead estimator on Bid Day to upload and submit he bid proposal.
Complete the A305 Contractor's Qualification Statements (i.e. request EMR letters, populate OSHA citation information, review information with legal, etc.)
Request Bonding Capacity Letter and Consent of Sureties if required for the project.
Provide all prevailing wage information to the finance team to upload for certified payroll.
Support for Preconstruction Team
Work with the VP of Preconstruction to update and distribute the weekly preconstruction schedule and responsibility matrix.
Work with the Lead Estimator to create scopes of work for each trade for all GMP projects.
Work with Lead Estimator to create cover letters, executive summaries, project narratives, clarifications / exclusions, and scope of work documents.
Provide administrative support to mail letters, take minutes, schedule meetings, etc.
Notarize, attest, and seal documents as necessary.
Project Setup / Work Orders / POs
When projects are awarded, coordinate with Lead Estimator to create a new project in Viewpoint
Create work orders, purchase orders, professional service agreements, and short form contracts based on the scopes of work. Coordinate to have work orders and POs executed via DocuSign
Works closely with the Lead Estimator to ensure the buyout logs are updated and reviewed with the team on a weekly basis.
Ensures the project systems and documents are set up correctly (i.e. creates professional service agreements, updates Procor with appropriate documents, provides payroll information to the finance team regarding billable / prevailing wage rates, gathers all insurance documents for the project, etc.)
Skills & Qualifications
At least 3 years experience in construction with exposure to project coordination
Ability to manage a variety of tasks and remain organized
Ability to communicate clearly
Strong understanding of our business and the industry
Ability to multitask with an attention to detail
Excellent analytical, problem-solving, and decisions-making skills
Our ValuesWagman's Core Values of integrity, mutual respect, safety, innovation, sense of urgency, and community are an integral part of every decision and every plan made at Wagman and these values have laid the foundation for our success and longevity for our past, p