Executive Assistant

The Executive Assistant supports all day to day in office activities with a friendly and helpful attitude.  They have specific responsibilities in support of finance and accounting, people operations, facilities, and support functions.  Their work is essential to Teleosoft’s ability to deliver high-quality software products to county government clients.Supervisory Responsibilities:The Executive Assistant does not have direct supervisory responsibility but may need to communicate on behalf of senior leaders to employees of all levels.Duties/Responsibilities:Coordinate activities throughout the company to ensure efficiency and maintain consistency with company policyFacilitate effective communication across teams, between leaders, and with stakeholders at all levelsManage agendas, travel plans and appointments for executive leaders as neededManage emails, letters, packages, phone calls and other forms of correspondenceSupport bookkeeping and financial procedures for the companyProcess daily bank depositsCategorize financial transactions in accounting softwareManage the processing of expense reports for corporate credit card holders; file and audit receipt retention/submission as neededProcess bills by entering in accounting software, paying online bills, queuing checks to be printed, etc.File paperwork physically and electronically as neededCoordinate A/R aging follow up internally and manage communications with client A/P departments as neededCreate budget reports and monthly financial reportsGenerate and send Invoices (including spreadsheet updates for internal tracking)Maintain (and expand) finance/administrative contacts list for customersAssist with client contracts administration and financial related communicationsSupport People Operations tasks as neededPost open positions to job boardsSupport payroll processingManage timelines for performance reviewsMaintain employee files in people operations system and SharePointManage employee onboarding and background check processesServe as receptionist/administrative assistant as neededCoordinate office cleaning and supply orderingLiaison with facilities representatives as neededCreate and update databases and records for financial information, personnel and other data/reporting needsTrack and replace office supplies as necessary to avoid interruptions in standard front office proceduresSubmit reports and prepare proposals and presentations as neededAssist colleagues whenever there is an opportunity to do so