Administrative AssistantIntertek, a leading provider of quality and safety solutions to many of the world’s top-recognized brands and companies, is actively seeking an Administrative Assistant to join our Building and Construction team in York, PA. This is a fantastic opportunity to grow a versatile career in Intertek.The Building & Construction team provides assurance, testing, inspection, and certification services and building science solutions to deliver Total Quality Assurance to the built environment. The team offers the architectural, engineering and construction (A/E/C) industry with a full suite of capabilities both in the lab and on site.Building Products Testing SolutionsFrom code compliance to performance testing to product certification - our commitment is to build a lasting partnership with our customers. We enable them to work with a single source to get their product the market access success they need.What are we looking for?The Administrative Assistant is responsible for various administrative tasks.Salary & Benefits InformationIn addition to competitive compensation packages, when working with Intertek you can expect benefits including medical, dental, vision, life, disability, 401(k) with company match, generous vacation / sick time (PTO), tuition reimbursement and more. What you will do:
Screen phone calls and answer inquiries regarding basic department services
Welcome and check in visitors
Prepare invoices, reports, and general correspondence
Purchasing of materials for projects and lab supplies
Manage calendars and coordinate travel arrangements
Perform clerical work including copying, scanning, and filing
Manage department records and job files, including project schedules, work logs, and databases, and assist in training record maintenance
Execute project administration (setup, schedules, notifications, POs, invoices, report finalization, job closing)
Assist with internal and external quality audits
Assist with periodic management reports
Prepare meeting agendas and record minutes
Understand general concepts of test methods and industry requirements
Performs other work as required by specific location and/or department
What it takes to be successful in this role:
High School Diploma or GED
Minimum of 2+years directly related experience; certain departments may require additional experience
Prior experience in an administrative position
Strong proficiency with Microsoft Office 365 Suite, including Outlook, Word, Excel, Power Point, Sharepoint, OneDrive, and Teams
Excellent communication skills, both verbal and written
Excellent prioritization, organization, and time management skills
Must be detail oriented
Ability to work independently in a fast-paced, multi-tasking environment with shifting priorities
Ability to analyze and solve problems.
Intertek: Total Quality. Assured.Intertek is a world leader in the Quality Assurance market, with a proven, high-quality business model and a global network of customer-focused operations and highly engaged subject matter experts. With passion, pace, and precision we work to exceed our customers’ expectations, while engaging with our employees to be 10X in their performance and professional growth.Intertek is a drug-free workplace. As a condition of employment, certain positions may be required to pass a pre-employment drug test based on the type of work that will be performed.We Value DiversityIntertek’s network of phenomenal people are our greatest assets, and the diversity they bring fuels our success. Intertek is an Equal Employment Opportunity Employer that values inclusion and diversity. We take affirmative action to ensure all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, veteran status, or other legally protected characteristics.For individuals with disabilities who would like to request accommodation, or who need assistance applying, please email [email protected] or call 1-877-694-8543 (option #5) to speak with a member of the HR Department.#LI-LM1Intertek does not accept unsolicited approaches from agencies and will not pay a fee for any placement resulting from the receipt of an unsolicited resume.