We are currently seeking a detail-oriented and organized Order Entry Administrator to join our growing manufacturing team! The ideal candidate will have 2+ years of order entry/sales support experience in a manufacturing enviornment. This person should be highly organized and have strong multi-tasking skills. Responsibilities:
Process customer orders accurately and efficiently.
Collaborate with sales, production, and logistics teams to ensure timely order fulfillment.
Maintain order records, including tracking shipments and handling any order-related inquiries.
Assist in creating and maintaining product catalogs and pricing information.
Handle administrative tasks related to order entry, including data entry and documentation.
Qualifications:
High school diploma or equivalent; associate’s degree in business administration or related field preferred.
Previous experience in order entry/customer service roles (2+years)
Proficiency in using office software (e.g., Microsoft Excel, Word, and Outlook).
Excellent communication skills and ability to work well in a fast-paced environment.
Attention to detail and strong organizational abilities.
Day to Day:
Manage the Sales inboxes and email tagging.
Answer incoming main phone line & direct calls/msg.
Review Customer’s P.O.’s and their requirements for unit sales orders.
Order entry: entering & tracking orders. Send OA & Proforma Invoices to customers.
Coordinating orders with salespeople, distributors and the production team.
Communication with Customers & Freight Forwarders. Status of orders, ready for shipment notifications.
Completing and verifying shipping paperwork for US based & overseas orders when ready to ship such as: SLI, SED, Certificate or Origin, CI.
Data entry into customer portals – on occasion
Updating customer information shipping spreadsheet – ongoing.
Backup Shipping: ACE Customs on-line portal site – for shipping overseas orders over $2,500 – training provided.
Backup Shipping: Enter shipping information into the DHL, Federal Express or UPS portals.
About Aston Carter:
Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:
Hiring diverse talent
Maintaining an inclusive environment through persistent self-reflection
Building a culture of care, engagement, and recognition with clear outcomes
Ensuring growth opportunities for our people
The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email [email protected] (%[email protected]) for other accommodation options.