Corporate Paralegal - 2004986DESCRIPTION/RESPONSIBILITIES:
Primary Duties & Responsibilities
Act as sole point of contact for company's subsidiary corporate governance
Manage external service providers and counsel in relation to managing the overall coordination of company's subsidiary corporate governance
Manage and coordinate the submissions and filings for domestic and international subsidiaries
Maintain company's corporate secretarial services and corporate minute books
Manage and oversee maintenance of an entity management database
Manage the submissions and filings for domestic and international subsidiaries
Prepare or assist in drafting the necessary documentation (including board and shareholder resolutions, corporate minutes and resolutions, etc.) related to the approval of the annual accounts, financial statements, appointment of statutory auditors, annual shareholder meetings, and related annual compliance activities
Coordinate global filings with the Finance team and outside auditors
Serves as the Legal and Compliance Department's contact for the Company's affiliate corporate governance compliance process, and supports business requests by coordinating and obtaining internal stakeholder signatures and coordinating and providing notarial services, apostilles and legalized documents.
Preparation and management of power of attorneys and shareholder or other resolutions
Manage company chops and seals worldwide
Manage and coordination of D&O questionnaires; monitoring responses and independently updating Board information binders as required
Utilization of department's project management tools
Assist legal team with special projects as assigned
Assist team members with transactional closings as neededEducation & Experience
Bachelor's degree and minimum of 5 years of related experience working as a corporate paralegal required; or equivalent combination of education and experience
Paralegal certificate required
Previous experience with global corporate entity management required
Corporate in-house experience preferred and must have international experience
Pennsylvania or other state Notary appointment required
Accustomed to working in a cross functional team with internal stakeholders from Legal, Tax, HR and Finance
Experience with CSC entity management database preferred
Experience with project management tool, Smartsheet preferredSkills
Ability to interact with people at all levels in the organization, prioritize and handle numerous competing demands in a high-volume, fast-paced working environment
Strong oral, written and interpersonal skills
Ability to build and maintain relationships internally and externally to support business needs
Investigative mind and strong research skills
Ability to utilize legal technology
Excellent organizational skills
Proven ability to work well in fast paced and deadline driven environment, with the ability to prioritize workload and work independently
Self-motivated with critical attention to detail
Understands the importance of confidentiality
Promote trust and integrity in a global environment
Capable of making independent decisions to solve immediate business needs
Results oriented
Ability to work and collaborate successfully on a large, diverse team by communicating effectively and utilizing conflict management skills, but also excels at working independently without directionWorking Conditions
Remote with the occasional travel to Warrendale, PA. Must be able to function remotely with minimum local support and supervision. Must have the flexibility to attend meetings out of normal working hours.Physical Requirements
The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. While performing the duties of this job, the employee is regularly required to tal or hear.Safety Requirements
All employees are required to follow the site EHS procedures and Coherent Corp. Corporate EHS standards.Quality and Environmental Responsibilities
Depending on location, this position may be responsible for the execution and maintenance of the ISO 9000, 9001, 14001 and/or other applicable standards that may apply to the relevant roles and responsibilities within the Quality Management System and Environmental Management System.Coherent Corp. is an equal opportunity/affirmative action employer. All qualified applicants will receive consideration for employment without regard to sex, gender identity, sexual orientation, race, color, religion, national origin, disability, protected Veteran status, age, or any other characteristic protected by law.Note to recruiters and employment agencies: We will not pay for unsolicited resumes from recruiters and employment agencies unless we have a signed agreement and have required assistance, in writing, for a specific opening.