Office Manager (Clerk Typist 2) (Local Government) - Mifflin County C&YPrint (https://www.governmentjobs.com/careers/pabureau/jobs/newprint/4768943) ApplyOffice Manager (Clerk Typist 2) (Local Government) - Mifflin County C&YSalary$34,985.60 AnnuallyLocation Mifflin County, PAJob TypeCivil Service Permanent Full-TimeJob NumberCS-2024-15209-L0032DepartmentLocal GovernmentDivisionHS Mifflin Co Child Welfare SeOpening Date12/23/2024Closing Date12/27/2024 11:59 PM EasternJob CodeL0032Position Number80006259UnionUNITED STEEL, PAPER AND FORESTRY, RUBBER, MANUFACTURING, ENERGY, ALLIED INDUSTRIALBargaining UnitLGPay GroupLGBureau / Division Code88212744Bureau / DivisionHS Mifflin Co Child Welfare SeWorksite Address101 W. Third StreetCityLewistown, PennsylvaniaZip Code17044Contact NameSue ZimmermanContact Phone717.248.3994Contact [email protected]
Description
Benefits
Questions
THE POSITIONWant to make a difference in a child's life? Working at Mifflin County Children and Youth Services could be the job for you! The purpose of this position is to provide social services to children and their families where child abuse and/or neglect have been reported and/or substantiated. Being a clerk typist can be one of the most rewarding careers you can have! DESCRIPTION OF WORKAs a clerk typist, you will provide clerical support for fiscal and program units as well as greet visitors and answer all incoming telephone calls and direct them to the appropriate party. You will also provide a wide array of secretarial duties and maintain several state mandated programs for the county. These duties would include but are not limited to:
Act as the business partner administrator for state HCSIS program.
Input all children accepted for children youth services into the State Master Client Index program.
Maintain all foster parent evaluations and clearance paperwork for current and approved foster homes through various state licensed providers.
Provide office orientation for all new employees including scheduling of entire office staff with new employee based on availability.
Work Schedule and Additional Information:
Full-time employment, 72.5 hrs. biweekly.
Work hours are 8:00 AM to 4:00 PM, Monday - Friday, with a 45-minute lunch.
Travel and overtime on an as needed basis.
Salary: In some cases, the starting salary may be non-negotiable.
You will receive further communication regarding this position via email. Check your email, including spam/junk folders, for these notices.
REQUIRED EXPERIENCE, TRAINING & ELIGIBILITYQUALIFICATIONS Minimum Experience and Training Requirements:
Six months as a Clerk Typist 1 and educational development to the level of eighth grade; or
Completion of a high school business curriculum which included at least one typing course; or
Any combination of equivalent experience and training.
Other Requirements:
You must meet thePA residency requirement (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) . For more information on ways to meet PA residency requirements, follow thelink (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) and click on Residency.
You must be able to perform essential job functions.
Legal Requirements:
A conditional offer of employment will require a drug screening.
This position falls under the provisions of the Child Protective Services Law.
Under the Law, a conditional offer of employment will require submission and approval of satisfactory criminal history reports including, but not limited to, PA State Police clearance, PA Child Abuse history clearance, and FBI Fingerprint clearance.
How to Apply:
Resumes, cover letters, and similar documents willnotbe reviewed, and the information contained therein will not be considered for the purposes of determining your eligibility for the position. Information to support your eligibility for the position must be provided on the application (i.e., relevant, detailed experience/education).
If you are claiming education in your answers to the supplemental application questions, you must attach a copy of your college transcripts for your claim to be accepted toward meeting the minimum requirements. Unofficial transcripts are acceptable.
Your application must be submitted by the posting closing date. Late applications and other required materials will not be accepted.
Failure to comply with the above application requirements may eliminate you from consideration for this position.
Veterans:
Pennsylvania law (51 Pa. C.S. §7103) provides employment preference for qualified veterans for appointment to many state and local government jobs. To learn more about employment preferences for veterans, go towww.employment.pa.gov/Additional%20Info/Pages/default.aspxand click the Veterans’ Preference tab or contact us [email protected].
Telecommunications Relay Service (TRS):
711 (hearing and speech disabilities or other individuals).
If you are contacted for an interview and need accommodations due to a disability, please discuss your request for accommodations with the interviewer in advance of your interview date.
The Commonwealth is an equal employment opportunity employer and is committed to a diverse workforce. The Commonwealth values inclusion as we seek to recruit, develop, and retain the most qualified people to serve the citizens of Pennsylvania. The Commonwealth does not discriminate on the basis of race, color, religious creed, ancestry, union membership, age, gender, sexual orientation, gender identity or expression, national origin, AIDS or HIV status, disability, or any other categories protected by applicable federal or state law. All diverse candidates are encouraged to apply.
EXAMINATION INFORMATION
Completing the application, including all supplemental questions, serves as your exam for this position. No additional exam is required at a test center (also referred to as a written exam).
Your score is based on the detailed information you provide on your application and in response to the supplemental questions.
Your score is valid for this specific posting only.
You must provide complete and accurate information or:
your score may be lower than deserved.
you may be disqualified.
You may only apply/testoncefor this posting.
Your results will be provided via email.
Benefit packages are determined by the county and may vary. Please contact the applicable county human resource office directly to inquire about a specific benefit package.01 Have you been employed by a Pennsylvania local government agency in a civil service covered position as a Clerk Typist 1 for six or more months full-time?
Yes
No
02
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.]
03
Have you completed a high school business curriculum which included at least one typing course?
Yes
No
04
Do you possess six or more months of clerical typing experience?
Yes
No
05
If you are claiming experience in the above question, please list the employer(s) where you gained this experience in the text box below. The employer(s) and a description of the experiencemustalso be included in the appropriate sections of your application if you would like the experience to be considered in the eligibility decision. If you claimed you do not have experience, type N/A in the text box below.
06
How much college coursework have you completed? If you are claiming credits/degree, you must upload a copy of your college transcript(s) for this education to be considered in the eligibility decision. Unofficial transcripts are acceptable. You must attach your transcript(s) prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a transcript(s) to the application after it has been submitted.
If your education was acquired outside of the United States, you must upload a copy of your foreign credential evaluation report. We can only accept foreign credential evaluations from organizations that are members of the National Association of Credential Services (NACES). A list of current NACES members can be found by visitingwww.naces.org (”www.naces.org”target=blank”) and clicking the Evaluation Services Link.For additional information on foreign education credentials, please visithttps://www.employment.pa.gov/Additional%20Info/Pages/default.aspx#q3and click on Other Information.You must attach your documentation prior to the submission of your application by using the "Attachments" tab on the left. You will not be able to add a document to the application after it has been submitted.
15 credits or more
Less than 15 credits
None
07
You must complete the supplemental questions below. These supplemental questions are the exam and will be scored. They are designed to give you the opportunity to relate your experience and training background to the major activities (Work Behaviors) performed in this position. Failure to provide complete and accurate information may delay the processing of your application or result in a lower-than-deserved score or disqualification. Youmustcomplete the applicationandanswer the supplemental questions. Resumes, cover letters, and similar documents willnotbe reviewed for the purposes of determining your eligibility for the position or to determine your score.
All information you provide on your application and supplemental questions is subject to verification. Any misrepresentation, falsification or omission of material facts is subject to penalty. If requested, you must provide documentation, including names, addresses, and telephone numbers of individuals who can verify the validity of the information you provide in the application and supplemental questions.Read each question carefully. Determine and select which "Level of Performance" most closely represents your highest level of experience/training. List the employer(s)/training source(s) from your Work or Education sections of the application where you gained this experience/training.The "Level of Performance" you choose must be clearly supported within the description of the experience and training information entered in your application or your score may be lowered.In order to receive credit for experience, you must have worked in a job for at least six months in which the experience claimed was a major function.If you have read and understand these instructions, please click on the "Yes" button and proceed to the exam questions.If you have general questions regarding the application and hiring process, please refer to ourFAQ page (https://www.employment.pa.gov/Additional%20Info/Pages/default.aspx) .
Yes
08
WORK BEHAVIOR 1
Sorts, files, and retrieves documents.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
A. I have experience sorting, filing, and retrieving documents. I sorted documents and filed them using a specific system to keep them organized. I retrieved documents/files as needed.
B. I have experience sorting documents and filing them using a specific system to keep them organized; OR I have experience retrieving documents/files.
C. I have NO experience related to this work behavior.
09
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name of the employer(s) where you gained this experience
The type(s) of filing systems utilized (alphabetic, numeric, geographic, subject, chronological, color coding, etc.)
The actual duties you performed
Your level of responsibility
10
WORK BEHAVIOR 2
Enters information into the computer.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
A. I have experience entering information into a computer and formatting it according to established standards.
B. I have experience entering information into a computer using previously formatted documents or templates.
C. I have NO experience related to this work behavior.
11
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name of the employer(s) where you gained this experience
The type(s) of data you entered into the computer
The actual duties you performed
Your level of responsibility
12
WORK BEHAVIOR 3
Answers phone calls and provides assistance or information regarding inquiries. Forwards complicated inquiries to other staff for follow-up.Levels of PerformanceSelect the "Level of Performance" which best describes your claim.
A. I have experience answering phone calls external contacts, providing assistance or information to inquiries, and forwarding complicated inquires to other staff for follow-up.
B. I have experience answering phone calls from other internal staff members or occasionally from external contacts; however, answering phone calls from external contacts was not a routine function of my job.
C. I have NO experience related to this work behavior.
13
In the text box below, please describe your experience as it relates to the level of performance you claimed in this work behavior. Please be sure your response addresses the items listed below which relate to your claim. If you indicated you have no work experience related to this work behavior, type N/A in the box below.
The name of the employer(s) where you gained this experience
How often you answered calls and from whom
The actual duties you performed
Your level of responsibility
14
WORK BEHAVIOR 4
Operates office equipment.InstructionsFrom the list below, please select all of the office equipment you have experience in operating.
Computer
Printer
Copy Machine
Fax Machine
Scanner
None of the Above
15
In the text box below, please list the name(s) of the employer(s) where you gained the experience with office experience you claimed. If you indicated you have no work experience operating any of the equipment, type N/A in the box below.
Required Question
AgencyCommonwealth of PennsylvaniaAddress613 North StreetHarrisburg, Pennsylvania, 17120Websitehttp://www.employment.pa.gov