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JOB DESCRIPTION AND POSITION REQUIREMENTS:The Penn State (https://psu.edu) Department of Food Science in the College of Agricultural Sciences (https://agsci.psu.edu) is seeking an energetic, motivated, and experienced Financial Associate to join our team.This position supports roughly 30 department faculty and staff, along with 48 graduate students and post docs with processing various financial transactions related to department general funds, endowments and unrestricted assistance funds. Responsibilities include, but are not limited to the following:
Coordinate, review and enter transactions into SIMBA. Monitor to ensure they are through the approval path before month-end
Reconcile purchasing card transactions and travel in SAP Concur along with purchasing card management (increase limits, cancel cards, new cards, and update cards)
Assist faculty with part-time hiring and terminations in Worklion and Workday
Enter, monitor, and close purchase orders in Shop Onlion. Includes obtaining forms needed for Sole Source Justification, Cost Account Justification, Purchase Order Change Forms, etc.
Prepare invoices for the Sensory Evaluation Center (SEC) and E. coli Reference Center (ECRC) to be sent to outside companies for payment. Process credit card payments as needed for the ECRC
Main point of contact to process, monitor, and distribute cash advance money to SEC Coordinator, faculty and graduate students for weekly panelist incentive payments
Create and distribute financial reports to department faculty as requested
Process checks for deposit according to Penn State policies and procedures
Assist with other administrative duties and provide backup to other staff positions as needed (mail, phones, office supply ordering, etc.)
This position will be on-campus until training is completed and then discussions for hybrid may begin. Questions related to flexible work should be directed to the hiring manager during the interview process.Education and Experience:This position will be filled as an Intermediate Support or Senor Support. Minimum requirements for an Intermediate Support include a High School diploma or higher plus two years of related experience or an equivalent combination of education and experience. Additional education and/or experience are required for higher-level positions.Successful applicants should demonstrate outstanding interpersonal, organizational and communication skills. They must also be able to multi-task and demonstrate a high level of attention to detail. Ability to work independently yet function within a team-driven organization is a must. In addition, this position must be able to provide exceptional customer service to a diverse group of customers. Knowledge of Workday, Worklion, SIMBA, SAP Concur, Shop Onlion, Microsoft Office, and Adobe is strongly preferred.Due to the financial and fiduciary responsibilities of this position, successful completion of a credit history check will be required in addition to standard background checks.Application Information:For full consideration, applicants must include a cover letter and resume with their application.The Pennsylvania State University is committed to and accountable for advancing diversity, equity, and inclusion in all of its forms. We embrace individual uniqueness, foster a culture of inclusion that supports both broad and specific diversity initiatives, leverage the educational and institutional benefits of diversity in society and nature, and engage all individuals to help them thrive. We value inclusion as a core strength and an essential element of our public service mission.The salary range for this position, including all possible grades is:$38,300.00 - $61,000.00Salary Structure (https://hr.psu.edu/current-employee/compensation/staff-salary-grades-and-leveling-matrix) - additional information on Penn State's job and salary structure. CAMPUS SECURITY CRIME STATISTICS: Pursuant to the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act and the Pennsylvania Act of 1988, Penn State publishes a combined Annual Security and Annual Fire Safety Report (ASR). The ASR includes crime statistics and institutional policies concerning campus security, such as those concerning alcohol and drug use, crime prevention, the reporting of crimes, sexual assault, and other matters. The ASR is available for review here (https://police.psu.edu/annual-security-reports) .Employment with the University will require successful completion of background check(s) in accordance with University policies. EEO IS THE LAWPenn State is an equal opportunity, affirmative action employer, and is committed to providing employment opportunities to all qualified applicants without regard to race, color, religion, age, sex, sexual orientation, gender identity, national origin, disability or protected veteran status. If you are unable to use our online application process due to an impairment or disability, please contact 814-865-1473.Federal Contractors Labor Law Poster (https://affirmativeaction.psu.edu/files/2022/01/Federal-Contractors-Labor-Law-Poster.pdf) PA State Labor Law PosterAffirmative Action (https://policy.psu.edu/policies/hr11) Penn State PoliciesCopyright Information (https://www.psu.edu/copyright-information) HotlinesUniversity Park, PA