SummaryUnder the general direction of the Accounts Payable Supervisor, the Accounts Payable Specialist is primarily responsible for entering invoices, ensuring accuracy, uniqueness, and completeness. Matches invoices to correct purchase orders and receipts ensuring that invoices comply with company policy for all entities of The Guthrie Clinic. Ensures that only duly authorized payments are made on a timely basis, so that cash is conserved, and discounts are taken.ExperienceTwo to three years of general accounting experience will be required for the Accounts Payable Specialist.EducationMust be a high school graduate, with courses in accounting required.Essential Functions
Processes supplier invoices and other related disbursements with appropriate approvals on behalf of The Guthrie Clinic.
Works closely with the Procurement Team/Receiving Team. This includes working to correct wrong lines selected by EDI processing of invoices and moving them to correct lines. Purchase orders with expired funding and pricing exceptions. Contacting the Receiving Department on open receipts and collaborating with offsite managers on receiving that does not come through dock receiving.
Manages and determines daily workflow activity from the Accounts Payable dashboard within Oracle.
Prepares checks for appropriate distribution to suppliers. Matches remittance documents to check detail prior to mailing. Verifies any special attention payments for accuracy.
Works with suppliers and managers to resolve invoice issues and reconciles vendor statements to assure all charges and/or credits processed and kept current.
Responsible for the scanning of all purchase order invoices into the Oracle Cloud based email address that we receive onsite in the Accounts Payable Department through the US mail.
Other Duties
Assists the corporation’s independent and third-party auditors whenever necessary.
Provides coverage for other Account Payable Specialists during the times of their absence.
Cross trains in other positions as requested.
Participates in special projects and initiatives and provides support to the Finance Department.
Continually looking for ways to streamline and improve processes.
Continually seek ways to streamline and improve Accounts Payable processes.
Performs other duties as assigned.
updated 5-2-24Joining the Guthrie team allows you to become a part of a tradition of excellence in health care. In all areas and at all levels of Guthrie, you’ll find staff members who have committed themselves to serving the community.The Guthrie Clinic is an Equal Opportunity Employer that welcomes and encourages diversity in the workplace.The Guthrie Clinic is a non-profit, integrated, practicing physician-led organization in the Twin Tiers of New York and Pennsylvania. Our multi-specialty group practice of more than 500 physicians and 302 advanced practice providers offers 47 specialties through a regional office network providing primary and specialty care in 22 communities. Guthrie Medical Education Programs include General Surgery, Internal Medicine, Emergency Medicine, Family Medicine, Anesthesiology and Orthopedic Surgery Residency, as well as Cardiovascular, Gastroenterology and Pulmonary Critical Care Fellowship programs. Guthrie is also a clinical campus for the Geisinger Commonwealth School of Medicine.