The Strategic Executive Assistant and Business Analyst serves as a hybrid role, combining the organizational and administrative support of an Executive Assistant with the analytical and technical expertise of a Business Analyst. This position provides high-level support to an IT department executive by managing daily operations, drafting communications, preparing presentations, coordinating tasks, and analyzing data to inform strategic decisions.
The ideal candidate is detail-oriented, tech-savvy, and thrives in a fast-paced environment requiring multitasking, critical thinking, and strong communication skills.
Key Responsibilities
Executive Support
    Manage the executive’s calendar, schedule meetings, and coordinate travel arrangements.
    Draft, proo, and format executive communications, including emails, memos, reports, and presentations.
    Organize and maintain confidential files and documents, ensuring easy accessibility.
    Prepare and refine PowerPoint presentations for internal and external meetings, ensuring visual and content quality aligns with organizational standards.
    Screen and prioritize emails, calls, and requests, ensuring the executive’s time is focused on strategic priorities.
Business Analysis and Strategic Support
    Collaborate with the executive to collect, analyze, and summarize data to support decision-making.
    Research IT trends, tools, and solutions to provide insights and recommendations for department initiatives.
    Develop task management systems to track progress on projects and departmental goals.
    Assist in drafting strategic plans, proposals, and departmental policies based on data analysis and stakeholder input.
    Participate in project planning meetings and follow up on deliverables, ensuring alignment with timelines and objectives.
Cross-Departmental Coordination
    Act as a liaison between the executive and other team members, facilitating clear communication and task delegation.
    Maintain an understanding of ongoing IT projects to provide updates and insights to the executive.
    Coordinate team meetings, prepare agendas, and capture action items for follow-up.
Process Improvement and Task Management
    Proactively identify inefficiencies in workflows and suggest process improvements.
    Implement organizational tools (e.g., project management software) to optimize task tracking and collaboration.
    Ensure all tasks delegated by the executive are followed through to completion and reported back accurately.
Project-Specific Research
    Collect and analyze data to support the executive in identifying and prioritizing IT department initiatives.
    Research software tools, solutions, or vendors to provide recommendations that align with organizational goals.
    Develop summaries and insights from internal and external sources to support decision-making during projects.
    Prepare feasibility analyses for new proposals, considering cost, impact, and organizational alignment.